Financial Management Specialist

Summary

This position is located in the DEA, San Diego Field Division. This position(s) primary purpose is to support the Domestic Division Financial Procurement Unit (FPU) with processing various types of accounting transactions, analyzing financial information, and providing customer support within the assigned Division offices.

Duties

As a Financial Management Specialist your typical work assignments may include: Reviews and processes accounting transactions for broad and varied range of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditures vouchers, and rejected transactions. Reconciles accounting information and ensures validity of obligations. Prepares special and recurring reports covering budget performance to management, such as status report of division funds. Provides information on accounting transitions as well as explanation on all account procedures to customers. Analyzes and resolves complex issues related to the financial aspect of Division-wide programs, as well as accounting systems. Reviews routine vouchers for completeness, accuracy, internal consistency and agreement with basic authorization, to ensure compliance with regulations and procedures. Uses invoice tracking tools to assist with the resolution of duplicate payments and incomplete or incorrect data. Qualifications

For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application. Applicants applying for the GS-09 must meet one of the following requirements: A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-07 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience MUST include performing at LEAST THREE of the tasked below as part of your regular duties: 1) Assisting in performing a variety of financial and budget related functions and administrative work in connection with financial and accounting systems within an office; 2) Reviewing documents for valid budget expenditure limitations, completeness and correctness of all financial data; 3) Responding to basic financial and accounting issues and inquiries; 4) Monitoring and maintaining financial transactions; and, 5) Ensuring funds are adequately safeguarded against fraud, waste, and abuse. OR Education: Have a Master's or equivalent graduate degree -or- two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. Applicants applying for the GS-11 must meet one of the following requirements: A. Have at least one full year of qualifying specialized experience that is at least equivalent in difficulty and complexity to work performed at the GS-09 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience MUST include performing at LEAST FIVE of the tasked below as part of your regular duties: I have one year of experience (equivalent to at least the GS-09 level or pay band in the Federal service) that includes performing the following duties: 1) Assisting in managing an organization's financial operations and related administrative support; 2) Processing various types of accounting transactions into automated financial management systems (e.g., Unified Financial Management System (UFMS); 3) Performing analysis of financial information using queries and reports; 4) Interpreting and explaining financial legislations and procedures to customers; 5) Identifying and resolving recurring issues related to financial and accounting transactions; 6) Monitoring and maintaining financial transactions; and, 7) Ensuring funds are adequately safeguarded against fraud, waste, and abuse. OR Education: Have a Ph.D. or equivalent doctoral degree -or- three (3) full academic years of graduate level education leading to such a degree; or LL.M., if related. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook. Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.

Education

See the qualification section of this vacancy announcement for education requirements. Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php. If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. How You Will Be Evaluated

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and assessment questionnaire. If you meet the eligibility and minimum qualification requirements for this position a panel of subject-matter-experts (SMEs) will perform a structured review of your resume to evaluate your knowledge, skills, abilities, and competences as they directly relate to the duties of this position. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Financial Analysis Financial Management Principles of Accounting Problem Solving The assessment questionnaire includes four short, free-response essay questions which provides an opportunity for you to highlight your dedication to public service for the hiring manager and agency leadership (or designee(s)). While your responses are not required and will not be scored, we encourage you to thoughtfully address each question in 200-words or less. You will be asked to certify that you are using your own words and have not used a consultant or artificial intelligence (AI) such as a large language model (LLM) like ChatGPT or Copilot. Career Transition Assistance Program (CTAP) candidates must be well qualified for the position to receive consideration for selection priority. Candidates are considered well qualified if their knowledge, skills, and abilities (KSAs) exceed the minimum qualifications described in the announcement. ASSESSMENT QUESTIONNAIRE: You may preview the https://apply.usastaffing.gov/ViewQuestionnaire/13095394. Other Information

For reasonable accommodation at the Drug Enforcement Administration, please contact the Human Resources office listed in this announcement. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If an applicant is currently, or has been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, applicants must disclose this information to the Human Resources Office listed in this announcement. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to similar positions in any Division/Office listed in this announcement. Telework eligibility and security clearance requirements may vary for such similar positions. Relocation Incentives may be considered and approved if the DEA has determined that the position is likely to be difficult to fill in the absence of an incentive and funding for such an incentive is available.