Sr Clinical Dept Admin

46618BR

Position Description:

Employees in this position are responsible for managing the day-to-day administrative operations of a clinical department. Persons in this position must exercise a high degree of initiative and independent judgment, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. Provide direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations.

• Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

• Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Requisition ID:

46618BR

Work Location:

El Paso

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Campus:

HSC - El Paso

Department:

Gen Peds ELP

Major/Essential Functions:

• Direct all departmental financial systems, including clinical and technical revenues, state appropriations, grants, contracts, designated funds and gifts. Partner with PLFSOM administration to set operating parameters, ensure financial oversight, safeguard resources and maintain fiscal controls.

• Direct annual departmental budget preparation, forecasting and monitoring. Advise the Department Chair on fiscal performance, resource priorities, organizational effectiveness and corrective actions.

• Oversee all departmental financial systems. Direct solutions to improve charge capture, billing lag, coding accuracy and initial denials. Verify, document and approve financial write-offs.

• Approve departmental purchases and policies under TTUHSC El Paso and TTUS requirements. Prepare financial and administrative reports for the Chair; interpret financial statements, evaluate financial performance and plan capital and operating budgets.

• Lead business planning for clinical and academic units; manage expenditures within institutional guidelines. Collaborate with appropriate leaders on clinical fee schedules, gross and net collection targets, contracted reimbursement rates and MSAs.

• Oversee physician productivity and facility utilization with the Chair and Medical Director. Review cFTE and other benchmarks; recommend adjustments.

• Lead development and execution of research, educational and administrative strategic initiatives aligned with the TTUHSC El Paso mission and institutional goals. Evaluate operational needs, priorities and progress toward departmental objectives.

• Maintain partnerships to improve patient satisfaction. Lead technology and workflow improvements with clinical leaders; ensure departmental policy compliance.

• Participate in clinician relations and leadership development; oversee physical and facility resources.

• Ensure compliance with regulatory and oversight requirements and departmental practice standards. Support health care reform outreach and advise the Chair on provider resource allocation.

• Lead short- and long-range operational planning to support Department, PLFSOM, TTUHSC El Paso and community missions. Advise leadership on resource allocation and implementation priorities. Serve on departmental and institutional committees; coordinate Department and Practice IT support with TTUHSC El Paso and TTU IT.

• Develop and execute departmental contracts and MSAs with Clinical Affairs, PLFSOM Administration and General Counsel.

• Direct and supervise all non-clinical administrative support staff; oversee hiring, termination, training, payroll, performance evaluations and employee relations. Set priorities, assign accountability and support staff development.

• Lead faculty recruitment with the Chair and Faculty Affairs to meet EPCH MSA onboarding requirements.

• Ensure compliance with TTUS, HSCEP OPs, Regents Rules, EEO and HR policies.

• Oversee faculty onboarding, including EMR access, payer enrollment, provider templates and Values-Based Culture integration.

• Oversee all departmental facility resources; ensure facility policy compliance. Identify equipment and funding needs across locations; develop capital budget justifications and business plans.

• Maintain effective relationships with TTUHSC El Paso executives, PLFSOM Administration, physicians, staff, patients and community members.

• Remain current with all licensures, certifications, and mandatory compliance and training requirements for this position.

• Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Perform all other duties as assigned.

Required Qualifications:

• Master's degree in health care administration or a business- related area.

• Three years of progressively responsible administrative and supervisory experience.

• Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.

Preferred Qualifications:

• Proven track record of driving successful performance outcomes (i.e., financial, patient satisfaction, provider metrics, etc.) and accomplishing departmental goals.

• Demonstrated experience in financial and budget management/reporting; practice management/delivery of services; and leading and implementing change.

• Demonstrated ability to establish, build and sustain positive and effective working relationships across all organizational levels.

• Experience working within an integrated healthcare or hospital system, or managed care organization in a management level position (assigned area of responsibility preferred).

• Demonstrated success mentoring and coaching staff by providing open and honest feedback to enhance performance.

• Experience developing and implementing strategic goals and initiatives that support organizational success.

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report .

Does this position work in a research laboratory?:

No

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Basis:

Monthly

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required:

Up to 25%

Shift:

Day

Grant Funded?:

No

Job Group:

First line Managers

Air Force Specialty Code:

3A1X1, 41AX

Army Military Occupational Specialty Code:

70A, 70B, 70F, 71E

Marine Military Occupational Specialty Code:

0111, 0170

Navy Enlisted Classification Code:

HM, YN, 641X, 741X