TPWD - Staff Services Officer II (Regional Office

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=104826andPostingSeq=1Job DescriptionTPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. HIRING CONTACT: Alice Best, 512-461-1804, [email protected] WORK ADDRESS: Inland Fisheries Regional Office, 505 Staples Rd., Bldg. 1, San Marcos, TX 78666 GENERAL DESCRIPTION: Under the direction of the Enhancement Director, this position performs moderately complex (journey-level) staff services work. Duties involve coordinating and performing several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, regulations, policies and procedures. Provides assistance to and coordinates activities among several roles such as division directors, supervisors/managers, and/or staff related to various staff services functions. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of TimeEssential Job Duties by Category20%Human Resource, Training and/or Payroll Duties:In consultation with the Human Resources Division, prepares, edits, and distributes correspondence, reports, forms, and documents. May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings and screening applicants; and may answer policy and procedure questions on promotions, demotions,merit increases, transfers, and separation of employees. May process employee payroll changes, handle employee leave requests, and serve as leave coordinator. 40%Purchasing, Accounting and/or Budgeting Duties:May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. May process purchase orders, coordinate and monitor expenditures, and maintain inventory. May assist with developing budgets. Tracks and reviews invoices and responds to pending log issues, works with vendors to provide accurate invoice documentation; tracks payments and unencumbers funds. Coordinates all service contracts for the operation of field offices. Approves purchase orders up to $10,000. Assists in the development of specifications for request for proposals.25%Travel, Records and/or Property Management Duties:May coordinate and schedule travel for agency employees and serve as travel coordinator. May develop and maintain records, filing systems and perform record retention work including coordinating with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May perform facilities management functions such as submitting work order requests and completing reports. May maintain equipment, materials, and supplies.10%Other Division Specific Job Duties:Performs data entry, editing and tracking or other data handling tasks associated with team specific activities and responsibilities. Interfaces with the general public and communicates associated needs to appropriate staff members. Serves in a leadership capacity to other administrative support staff.5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. MINIMUM QUALIFICATIONSEducation:Graduation fr m High School or GED. Experience:Experience in coordinating and performing office management, business administration, human resource administration, purchasing or budget preparation work.Experience providing assistance to several positions such as division directors, supervisors/managers, and/or staff related to various staff services functions. Experience preparing, editing, and distributing correspondence, reports, forms or documents. Experience providing guidance to others.Experience in State of Texas purchasing.Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) for purchasing.Experience in training others.Experience in customer service or public relations.Experience with Microsoft Office, including Excel, Outlook and Word.Licensure:Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date.Must possess a valid State driver's license.NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge fiscal control or budgeting techniques or practices. Knowledge of administrative support. Knowledge of human resource administration. Skill in coordinating activities. Skill in the use of a computer and/or applicable software. Skill in critical thinking. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc.) and/or Adobe products. Ability to study or evaluate programs and propose recommendations. Ability to communicate effectively. WORKING CONDITIONSRequired to work 8 hours per day, 5 days per week.May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle.Required to travel 5% with possible overnight stays.Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-sm