Administrative Officer

Summary

Position is located within the Air Traffic Organization (ATO), Technical Operations (AJW), NAS Security & Enterprise Operations, Program Control Team (AJW-B610).

Duties

Incumbent performs a combination of routine, multiple, and a variety of administrative tasks applying experience and detailed knowledge of administrative programs, policies, and procedures to plan and accomplish assignments in support of the organization. Duties include, but may not be limited to, the following: Budget/financial management to include maintaining reports on expenditures of funds and reconciling discrepancies, modify and maintain automated systems, tracks financial expenditures. Coordinates with Budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Serves as a focal point for personnel activities to include initiating personnel requests involving recruitment, transfer, temporary assignments, promotions, awards, and other related actions. Collaborates with managers, service area personnel, and human resources staff to coordinate recruitment and various other personnel related requests. Purchasing and supplies: Initiates or reviews all procurement requests for equipment, services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically. Travel management: Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Time and attendance/LDR compliance. Provides guidance and assistance on completion of T&A/LDR, and other administrative and office support functions. Interprets and applies directives and policies for assigned projects. Provides administrative management support within assigned tasks. Identifies the need for and develops instructions or procedures for handling correspondence, administrative reports and maintenance of documents/files. Provides procedural information, briefings and guidance to management for assigned areas. Incumbent demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information. Provides data and/or explains status of assignments. May have contacts with customers and other external parties on routine matters. Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach. Refers problems and work issues to a manager, project/program manager, team leader or more experienced professional when guidelines are not available or applicable. Work is typically reviewed frequently during assignments and at completion to ensure timeliness, policy compliance and alignment with the requirements of projects and/or other work activities. Work activities typically support activities of the organizational unit. Requirements

We are not accepting applications from noncitizens. Qualifications

To view the complete qualifications standard, applicants should reference-U.S. Office of Personnel Management Group Coverage Qualification Standard for the Administrative Officer Series, 0341 Administrative Officer Series 0341 (opm.gov) To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS 5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized Experience is: Experience analyzing data, conducting research and applying policies or procedures; experience identifying problems and offering solutions in the areas of administrative management; experience entering and tracking budgetary expenditures, purchases and inventory. OR: Applicants may also qualify for this series and grade with education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Qualifications must be met by the closing date of this vacancy announcement.

How You Will Be Evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses. Other Information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSAs) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical order and referred to the selecting official for consideration. Interviews: Some, all or none of the applicants may be interviewed. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA