Executive Asst 1

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

• We serve faithfully by doing what's right with a joyful heart.

• We never settle by constantly striving for better.

• We are in it together by supporting one another and those we serve.

• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits

• 401(k) savings plan with dollar-for-dollar match up to 5%

• Tuition Reimbursement

• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Executive Assistant role will provide high-level administrative help. This includes preparing statistical reports, conducting research, and organizing special projects. The role also involves handling information requests and performing clerical functions as needed.

Essential Functions of the Role

• Administer daily office operations for Department Chair and Department Director level. Perform various word processing tasks to help the department run efficiently.

• Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.

• Coordinate meetings and travel arrangements while maintaining the Executive's calendar.

• Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.

• Interact with customers and colleagues by phone and in person to provide accurate and timely information.

• Refer questions to appropriate team member and provide excellent customer service.

• Organize and assist the process of special projects as needed.

• Handle all information in a confidential manner.

Key Success Factors

• Experience arranging meetings strongly preferred.

• Experience creating, pulling, and running reports in Microsoft Excel.

• Experience using Microsoft Suites - Word, Excel, PowerPoint, Outlook, etc.

• Experience using payroll systems and working with vendors preferred.

• Organization skills.

• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.

• Ability to multi-task and maintain accuracy when completing multiple assignments.

• Ability to clearly communicate ideas and information to various level of audiences.

• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

QUALIFICATIONS

• EDUCATION - Associate's or 2 years of work experience above the minimum qualification

• EXPERIENCE - 2 Years of Experience

As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.