Construction Project Coordinator

CTL Engineering is hiring a Construction Project Coordinator! CTL Engineering (www.ctleng.com) is an award-winning, full-service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry. Position Summary - The Construction Project Coordinator provides administrative, technical, and project support to Project Managers and Construction Administrators to ensure the successful planning, execution, and closeout of construction projects. - This position coordinates project documentation, scheduling, communication, contract administration, and stakeholder interactions while maintaining project records and assisting with budget and schedule tracking. Essential Duties and Responsibilities - Assist Project Managers in managing construction projects from initiation through closeout. - Coordinate communication among owners, contractors, consultants, utility companies, and regulatory agencies. - Prepare and distribute meeting agendas, minutes, and project correspondence. - Track project schedules, milestones, submittals, RFIs, change orders, and pay applications. - Maintain organized project files, records, and documentation in accordance with company and client requirements. - Review contractor submittals and project documentation for completeness and compliance. - Assist with construction contract administration and document control. - Monitor project budgets, invoices, and funding allocations. - Coordinate field inspections and construction observations as needed. - Prepare progress reports and update project management systems. - Track utility coordination, permit requirements, and agency approvals. - Assist with project closeout activities, including punch lists, warranty documentation, and final record keeping. - Support public meetings, stakeholder outreach, and client communications when required. Qualifications - Bachelor's degree in Construction Management, Civil Engineering, Project Management, Business Administration, or a related field preferred. - 1-3 years of construction, engineering, utility, or project administration experience preferred. - Recent graduates with internship experience may be considered. - Knowledge of construction practices, project scheduling, and contract administration is desirable. - Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and Project. - Experience with project management software is a plus. Required Skills - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Ability to manage multiple projects and deadlines simultaneously. - Attention to detail and accuracy in documentation. - Ability to work effectively with contractors, clients, and project stakeholders. - Problem-solving and critical-thinking skills. - Ability to read and interpret plans, specifications, and contract documents. Preferred Experience - Municipal infrastructure projects. - Water, wastewater, stormwater, roadway, or utility construction projects. - Construction administration and inspection support. - Public agency or consulting engineering environments. Physical