Conflicts Assistant

JOB REQUIREMENTS: Conflicts Assistant US-WI-Milwaukee | US-WI-Madison ID 2026-3565 Category Legal Type Regular Full-Time FLSA Status Non-Exempt Scheduled Hours 40 Workplace Hybrid Overview Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. Foley & Lardner LLP's Milwaukee office is currently seeking a Conflicts Assistant to join our team! The right candidate will support and work with a team of Conflicts Analysts by assisting with the processing of new intake requests from submission through number assignment. This person will perform front end processes of assigning client/matter numbers and create standard party records as well as processing all IP patent prosecution and trademark/copyright registration matters. Additionally, the Assistant will respond to general intake questions from attorneys & assistants via email and handle general tasks associated with the firm's intake system and perform OPEN conflicts database cleanup. Responsibilities Respond to a steady volume of inquiries regarding use of the firm's intake system, status of forms, and conflict and intake procedures sent to the department's internal email folder by attorneys and assistants. Route conflict related inquiries and waivers to the appropriate staff Direct any phone calls received from outside callers to the appropriate attorney Review and process all submitted IP patent prosecution and trademark/copyright registration matters, as well as all submitted new matter/new sub-matter forms, which do not require a conflict check, to ensure accuracy and completeness. This includes, for example, intake coding and billing arrangement descriptions. Communicates any conditional number assignment requirements to the submitting attorney and works with both the submitting attorney and the approver to resolve any questions regarding conditions Receive and process approved intake forms for client/matter number assignment; creates and maintains standard party records in conflict database. Create declined matter numbers for all work which was declined due to an unresolvable conflict Assist department staff and attorneys' assistants with locating and identifying the status of intake forms and transferring or moving forms among assistants. Purge all forms that are requested to be cancelled by attorneys or assistants, asking about the acquisition of confidential information where appropriate.... For full info follow application link. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/ABBFB9BB6FF24E2B Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.