Senior Administrative Associate, Longhorn Band

Finance Compliance and Transactions Specialist: Assists Butler School of Music (BSOM) Finance Manager with development, implementation, and adherence to departmental, college, and university operational policies, practices, and procedurespertaining tobusiness operations including travel, procurement, accounts receivable, and related areas. Works withfinancial managerregarding financial activities such as Workday appointments, payroll, travel, reimbursements, etc. Processes and gathers invoices for Travel, Events, and Purchasing. Helps ensure thatpurchasingand finance transactions are completed correctly and according topolicy.Accounting Administration and Financial Processing: Coordinates all aspects of accounting and purchasing for the Longhorn Bands, reconciles accounts monthly, accurately tracks expenses; procuring supplies in accordance with state law and university policy; processing payment vouchers, maintaining the Procurement Card, ensuring purchases are made and documented in accordance with university policy. Makestimelypayments to vendors using the University mainframe system and secondary accounting systems such as Concur and FRMS. Prepares spreadsheets using Microsoft Excel and Adobe PDFs tomaintainaccuraterecords of all band accounts. Travel Management: Assists with travel logistics and procurement for all University Bands division ensembles. Coordinates with university-approved travel agencies to facilitate travel arrangements, including purchasing and managing travel needs for guest artists and Director of Bands. During peak periods for the band, such as playoffs and high-profile events, efficiently handles an increased volume of travel transactions, logistics coordination, and travel management services.Student scholarships and Service Awards: Coordinates and processes scholarships and service awards for qualifying students within the Bands Department.Performs related duties as required.