Payroll Specialist

Description

Robert Half is looking for a detail-oriented Sr. Payroll Specialist to support payroll operations for a client in Lisle, Illinois. This role is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong experience in multi-state payroll administration. The position also supports corporate card programs and works closely with payroll, human resources, and finance teams to keep processes accurate, compliant, and on schedule.

Responsibilities:

• Oversee end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle.

• Prepare payroll-related cash activity and general ledger support, and verify figures before final submission.

• Coordinate payroll activities across multiple employee groups, including salaried, hourly, and union populations.

• Review employee setup details such as tax withholding and direct deposit information to confirm records are complete and correct.

• Examine payroll calculations, accrual balances, and final payments for departing employees to ensure proper payout amounts.

• Process special payroll runs when needed, following established approval procedures and documentation standards.

• Administer multi-state tax withholdings and wage garnishments in compliance with applicable regulations.

• Partner with internal teams and external tax service providers to address tax notices, reporting questions, and year-end form balancing.

• Manage the company travel card and purchasing card programs, including monthly audits, approval review, and employee issue resolution.

• Contribute to reporting, reconciliations, and other special assignments that support payroll and accounts payable functions.

Requirements

• Associate degree or at least two years of post-secondary education required; Bachelor's degree is preferred.

• Five or more years of hands-on experience managing multi-state payroll, preferably for a workforce of 500 or more employees.

• Proficiency with Microsoft Excel and other Microsoft Office applications in a business environment.

• Experience using UKG/UltiPro is requried.

• Solid understanding of payroll regulations, standard practices, and federal and state compliance requirements.

• Ability to work with highly confidential information in a careful and detail-oriented manner.

• Bachelor’s degree in a business-related discipline or a payroll certification is preferred.

• Familiarity with Cognos Analytics, Concur, or Bank of America Works is a plus.

This is a hybrid role working on site 3 days a week (Tuesday-Thursday) and offers a salary range of $75,000-$85,000 + 10% bonus and benefits.

If interested, please contact Brian Keating at 331-264-5688

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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