Payroll Specialist

JOB SUMMARY

This position is responsible for payroll administration for several related companies with combined staff of approximately 300+ employees. Ensure that processing is accurate, timely, and in compliance with government rules and regulations.

ROLES AND RESPONSIBILITIES

• Ensure that weekly employee payroll is processed accurately and timely

• Maintain accurate employee data, including processing labor cost against project codes, calculation of overtime pay, vacation/sick leave accruals, rate changes, personal information changes, transfers, payroll deductions, and direct deposits in compliance with federal/state/local regulations.

• Process weekly disbursement of multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.

• Serve as point of contact with payroll service representatives.

• Enter new hires and process terminations in payroll system.

• Set up and track garnishment deductions and other special payroll deductions.

• Communicate with Human Resources and Accounting Department to ensure proper flow of employee data.

• Prepare and distribute detailed payroll reports to Accounting for reconciliation.

• Assist in payroll accounting, transactions, reporting, stop payments and other operations.

• Process out of cycle manual payroll checks for involuntary terminations, void/reissues, and/or retroactive payments.

• Respond to garnishment inquiries and various payroll verifications in a timely manner.

• Distributes W-2s for tax purposes

• Maintain and document all payroll records

• Respond to employee inquiries regarding payroll issues or concerns.

• Assist HR with New Hires, I9, E-VERIFY.

• Audit benefit invoices to balance payroll deductions monthly

• Perform clerical/administrative duties as needed.

Updated – July 2025

QUALIFICATIONS

• Minimum (4) years payroll administration, broad knowledge of office and payroll functions and procedures.

• Understanding of rules and regulations pertaining to full-time, part-time, temporary, Davis Bacon and Service Contract Act employee payroll a plus.

• Exhibits understanding of company benefits such as 401(k)s, insurance, paid leave, and other voluntary deductions.

• Demonstrates understanding of payroll tax documents and preparation processes.

• Outstanding organizational ability with great attention to detail.

• Ability to perform a variety of tasks, often changing assignments on short notice.

• Ability to work well with employees at all levels, effectively presenting policies, procedures, and general information when responding to employee questions and concerns.

• Trustworthy with attention to confidentiality

• Strong computer skills, including mastery of Microsoft Office, specifically Excel.

• Knowledge of federal and state regulations and labor laws.

• Dynamic SL, Ceridian Dayforce software experience preferred.

MENTAL DEMANDS

• Must present a professional demeanor at all times.

• Must be able to communicate effectively with all levels of employees and management.

• Requires concentration, alertness and attention to detail.

• Must be able to comprehend and follow oral and written instructions and procedures.

• Must be able to apply county, state and federal laws and regulations and government contract labor standards clauses.

• Must be able to comprehend and follow Company practices and procedures.

• Must be able to work well under pressure.

• Must be able to exercise sound judgment.

• Must be patient, courteous and tactful even under stressful situations.

• Must be flexible, able to handle unexpected situations and ensure that all legal requirements are followed.

• Must be cognizant of various deadlines, including timesheet submissions, approvals, payroll data transfers, and paycheck distribution.

• Must have good analytical abilities, be open-minded, have good logic and be fair.