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Project Manager Assistant

Sletten Companies

Boise, IDJobPosted 4mo agoSeen in employer's feed 3 days ago

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At a glance

Compensation
No compensation found
Location
Boise, ID
Work Authorization
Not specified

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Job overview

Sletten Companies is hiring a Project Manager Assistant. The Project Manager Assistant provides administrative support to Project Managers, Project Engineers, Assistant Project Managers, and field staff. This role assists with the day-to-day operations of assigned projects, including issuing purchase orders, tracking documents, managing invoices, and compiling project information. The assistant also helps with bidding projects and provides office backup.

Key focus areas include Issue purchase orders, contracts, and contract documents, tracking completion, Verify and track insurance and/or bond information for subcontractors, and Log and track submittals, cost changes, requests for information, and other changes.

Important skills include Microsoft Office, Outlook, Communication, Multi-tasking, and Detail Oriented. Preferred (not required): Work, Excel, Strong Math Skills, and Accuracy Oriented.

Skills & qualifications

RequiredNice to have

Skills

Microsoft OfficeWorkExcelOutlookStrong Math SkillsCommunicationMulti-TaskingDetail OrientedAccuracy OrientedUnderstanding of Construction ProcessesApplications for PaymentChange OrdersLien ReleasesSubmittalsClose-Out DocumentsProject Management SoftwareVistaProcoreAccounting SoftwareRead Blueprints

Benefits

Medical Insurance
Dental Insurance
401(k) Match
Paid Time Off

Full job description

The Project Manager's main role is to provide administrative support to the Project Manager, Project Engineer/Assistant Project Manager and field staff with the day-to-day operations of one or more projects that they are assigned to.

Duties:

  • Issue purchase orders, contracts, & contract documents – tracking completion

  • Verify and track insurance and/or bond information for subcontractors

  • Log and track submittals, cost changes, requests for information, and other changes

  • Track and pay project invoices

  • Log and track lien releases

  • Receive and verify applications for payment

  • Compile and update SWPPP information/binder and documents for active projects

  • Compile and submit labor rate information / certified payroll as required by owners

  • Compile, organize, and submit close-out documents

  • Reconcile and track project credit card receipts/statements

  • Assist in bidding projects

  • Provide back up for Office Administrator if necessary – answering phones, mail, etc.

  • Other duties may be assigned as needed.

Needed Skills:

  • Proficient with Microsoft Office (Work, Excel, Outlook)

  • Experience with Project Management Software (ie Vista and Procore) helpful

  • Experience with Accounting Software (Vista) helpful

  • Strong math skills

  • Ability to communicate well verbally and in written form.

  • Ability to multi-task, work independently and efficiently without close supervision

  • Detail and accuracy oriented

  • Understanding of construction processes dealing with:

  • Applications for Payment

  • Change Orders

  • Lien Releases

  • Submittals

  • Close-Out Documents

  • Ability to read blueprints is advantageous, but not required.

Excellent benefits including employer paid medical, dental and life insurance. We also offer vacation, Cafeteria Plans, Employee Stock Ownership Plan, and 401(k).

We are an Equal Opportunity Employer - M/F/D/V.

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