Administrative Assistant (R26-41)

Location: Albany, NY Category: Research Foundation Careers Job Type: Full-time Posted On: Fri Jul 24 2026 Job Description:

This is an in-person position, and not eligible for remote work.

The Office of the Vice President for Research and Economic Development advances the University's research, innovation, and economic development mission. They support faculty, staff, and students in securing external funding, conducting impactful research, fostering partnerships, and translating discoveries into solutions that benefit society.

Description of Duties:

The Administrative Assistant provides comprehensive administrative and operational support to the Office of the Vice President for Research and Development at the University at Albany. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while exercising sound judgment, professionalism, discretion, and independence. Responsibilities include coordinating travel, processing financial transactions, maintaining records, scheduling meetings, supporting office operations, and assisting with events. This is an in-person position.

Job Requirements:

Minimum Requirements:

• High school diploma or equivalent.

• A minimum of 4 years progressively responsible administrative or office support experience.

• Demonstrated proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook, and Teams, and Adobe Acrobat.

• Experience coordinating domestic and international travel arrangements.

• Experience processing travel reimbursements and reconciling purchasing card transaction

Preferred Requirements:

• Associate's degree or higher. Experience working in higher education, research administration, finance, or a related administrative environment.

• Familiarity with SUNY and/or Research Foundation financial and travel policies.

• Experience using enterprise financial, procurement, travel, or records management systems.

• Demonstrated ability to manage multiple priorities and meet deadlines with a high degree of accuracy and attention to detail.

Additional Information:

Salary Range: $45,000 - $55,000 (DOE)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"):http://police.albany.edu/ASR.shtml

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.