Project Manager

PROJECT MANAGER – SYSTEMS

Title: Project Manager Job Type: Salary – Exempt Department: Systems Location: Mira Loma, CA Supervisor: Systems Manager

GOALS OF THE POSITION

• Deliver accurate drawings and project documentation within agreed timelines.

• Complete assigned projects within approved scope, schedule, and budget while protecting targeted gross profit.

• Maintain clear communication and current project records throughout execution.

• Identify missing information, technical concerns, and project risks before they create avoidable delays or costs.

• Complete installation, inspections, customer acceptance, invoicing support, and closeout requirements promptly.

• Develop greater independent project-management capability while continuing to support the Division’s design needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Design and Technical Support

• Develop and revise AutoCAD layouts, elevations, sections, details, fabrication drawings, installation drawings, and permit packages for warehouse storage and material-handling systems.

• Support systems including pallet racking, shelving, vertical lift modules, mezzanines, etc.

• Translate customer requirements, approved scope, vendor information, and field conditions into practical project solutions.

• Conduct site surveys, field measurements, pre-installation walks, and visual condition assessments within assigned training and authority.

• Confirm dimensions, obstructions, utilities, access requirements, existing equipment conditions, and available building and slab information.

• Prepare and validate bills of materials, vendor submittals, procurement information, and installation requirements.

• Perform quality reviews for drawing accuracy, material alignment, constructability, capacity information, and consistency with approved engineering and company design standards.

• Maintain organized drawing files, revision histories, and project folders using established naming and document-control procedures.

• Provide timely technical support to sales, customers, other project managers, vendors, and installation teams.

Project Planning and Execution

• Review project turnover documents and confirm approved scope, customer requirements, exclusions, pricing assumptions, and required deliverables.

• Identify incomplete or conflicting information and obtain clarification before procurement, installation, or other commitments.

• Develop and maintain project schedules, milestones, action items, and execution plans. Coordinate sales, customers, designers, licensed engineers, vendors, subcontractors, installers, and internal support teams.

• Coordinate material ordering and delivery with assigned coordinators, verifying quantities, specifications, lead times, and installation readiness.

• Manage assigned projects through permitting, procurement, installation, inspections, customer acceptance, and final closeout.

• Apply structured planning and flexible problem-solving methods appropriate to project complexity and changing conditions.

• Identify risks early, recommend corrective actions, and escalate issues before they materially affect scope, schedule, cost, or customer expectations.

Engineering and Permitting Coordination

• Coordinate required structural engineering, calculations, stamped drawings, and technical reviews with appropriately licensed professionals.

• Assemble and review permit-submittal information, including customer commodity information, building documentation, site information, and required authorizations.

• Coordinate permit submissions, plan-check comments, revisions, approvals, and inspections with the authority having jurisdiction and applicable consultants.

• Track permitting progress and communicate missing information, approval dependencies, and schedule impacts.

• Verify required approvals and inspection arrangements before installation proceeds, consistent with company procedures and management direction.

Financial Control and Change Management

• Monitor approved project budgets, purchase commitments, anticipated costs, and targeted gross profit.

• Identify cost variances, scope gaps, potential rework, and additional-cost exposure before commitments are made.

• Prepare change-order information and supporting documentation for management review.

• Obtain required management approval and customer authorization before proceeding with scope changes or additional work.

• Coordinate with sales, coordination, and accounting on deposit, progress, and final-invoice readiness.

• Confirm that change orders, vendor costs, and required supporting documents are complete before requesting final invoicing, subject to approved exceptions.

Documentation and Closeout

• Maintain accurate project status, schedules, Design and Deliverables information, and supporting records in VSimple and the designated project folders.

• Record applicable kickoff, pre-installation walk, shipment, delivery, installation, and permitting milestones.

• Obtain customer acceptance and complete outstanding punch-list items.

• Collect and file applicable bill of ladings, Project Acceptance Forms, Permit Delivery Receipt Forms, final approved plans and calculations, inspection reports, and signed permit documentation.

• Coordinate complete project turnover to accounting for reconciliation and commission processing.

• Document lessons learned and recommend improvements that reduce rework, delays, and duplicate effort.

Communication and Safety

• Communicate project status, decisions, risks, and required actions clearly and professionally.

• Maintain ownership of follow-up items and provide timely updates without repeated prompting.

• Follow company, customer, and manufacturer safety requirements during site visits and project activities.

• Escalate unsafe conditions and unresolved technical concerns promptly.

ROLE PRIORITIES AND DEVELOPMENT

The Systems Manager will establish priorities between design assignments and project-management responsibilities based on workload, project complexity, and divisional needs. Project assignments and decision-making authority will expand as the employee demonstrates consistent ownership of scope, schedule, budget, gross profit, change management, communication, installation, and closeout. Higher-risk or unfamiliar assignments will receive appropriate oversight. The Project Manager is expected to raise workload conflicts early so priorities and resources can be adjusted before commitments are missed.

MAJOR CHALLENGES

This position requires balancing detailed design work with project ownership while managing multiple assignments, incomplete information, customer revisions, permitting requirements, vendor constraints, and field conditions. Success requires sound judgment, consistent follow-through, timely escalation, and the ability to understand how design decisions affect purchasing, installation, cost, and customer experience.

PROFESSIONAL DEVELOPMENT AND CAPM REQUIREMENT

Dylan Boos has completed the 25-contact-hour CAPM Certification Exam Prep course. This satisfies the course-completion milestone but does not constitute CAPM certification.

Dylan is expected to complete the remaining application, examination, and certification requirements and earn the Certified Associate in Project Management credential through the Project Management Institute within 12 months of the promotion’s effective date.

SWWS will cover the cost of the completed CAPM preparation course and approved certification application and examination costs. Additional preparation materials or examination retakes require advance approval.

Progress will be reviewed during regular one-on-one meetings and quarterly development reviews. Any extension to the certification deadline must be approved and documented by management.

AUTHORITY AND ESCALATION

• Manage routine design and project activities within approved scope, budget, schedule, procedures, and delegated authority.

• Obtain management approval before authorizing change orders, unbudgeted costs, additional-cost commitments, contract changes, nonstandard terms, or decisions that materially affect gross profit, schedule commitments, or project risk.

• Obtain advance approval for travel and related expenses in accordance with company policy.

PERFORMANCE EVALUATION CRITERIA

• Accuracy, completeness, and timeliness of designs and technical documentation.

• Performance against approved scope, schedule, budget, and targeted gross profit.

• Quality of procurement, permitting, installation, and inspection coordination.

• Timeliness of invoicing support, customer acceptance, and closeout.

• Consistent use of VSimple, project folders, company SOPs, and approval requirements.

• Quality of communication, judgment, risk identification, and escalation.

• Customer and internal stakeholder feedback.

• Demonstrated growth in independent project ownership and completion of agreed professional development.

Performance will be evaluated against agreed expectations, considering documented factors outside the employee’s control.

PERFORMANCE EVALUATION SCHEDULE

• Weekly one-on-one meetings.

• Quarterly goal and development reviews.

• Annual performance review under the Company’s established review schedule.

WORK SCHEDULE AND TRAVEL

This is a full-time position scheduled for minimum 40 hours per week during normal business hours. Flexibility is required for site visits, installations, inspections, deadlines, approved travel, and urgent project matters. Travel may include local, regional, out-of-state, and occasional international assignments. Sustained excessive hours should not be treated as the normal expectation.

ACKNOWLEDGMENT

Qualifications

QUALIFICATIONS

• Bachelor’s degree in a related field (or equivalent work experience required); demonstrated project management experience; PMP certification preferred.

• Proven ability to manage projects according to scope, budget, and schedule.

• Experience coordinating permitting, inspections, and regulatory compliance preferred.

• Experience preparing or reviewing bill of materials and construction documentation preferred.

• Strong organizational skills and ability to manage multiple concurrent projects.

• Excellent written and verbal communication skills.

• Proficiency in AutoCAD, Microsoft Office Suite, and Microsoft Project (or equivalent).

• Valid Driver’s License with acceptable driving record.

Compensation

This position includes a competitive base salary depending on experience with a wage range of $85k to $95k and participation in a performance based commission structure tied to project profitability, successful completion, and fulfillment of required deliverables and documentation.

Benefits

We value our Associates and offer competitive wages with benefits such as:

• Medical, dental, and vision insurance

• Short- and long-term disability coverage (employer sponsored)

• Basic Life insurance (employer sponsored)

• Voluntary Life insurance

• Flexible spending accounts

• 401(k) with company match

• Career development opportunities

• And more