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DATA ADMINISTRATOR

Thompson Pump and Manufacturing Co., Inc.

Port Orange, FLJobNo compensation foundTracked 1mo agoSeen in employer's feed 3 days ago
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At a glance

Compensation
No compensation found
Location
Port Orange, FL
Work Authorization
Not specified

Job overview

Thompson Pump and Manufacturing Co., Inc. is hiring a DATA ADMINISTRATOR. The Data Administrator supports all inventory-related functions for Thompson Pump & Manufacturing Co., Inc. This role ensures accurate and up-to-date production schedules, service and spare parts needs, R&D requirements, and maintains correct inventory levels. The administrator coordinates with Engineering, Purchasing, and Production Departments, manages computer issues with IT, and maintains various databases.

Key focus areas include Assist in coordinating with Engineering, Purchasing, and Production Departments, Produce Cycle Counts for Warehouse Team based on Cycle Count Process, and Cycle count Bins Daily to ensure inventory Accuracy.

Successful candidates bring High School Diploma Or GED Equivalent, Associate's Degree Or Equivalent, and 2-3 Years Related Experience And/Or Training. Important skills include Effective Verbal Communication, Basic Math, Spelling & Grammar, Detail Oriented, Accuracy, and Computer Literate.

Skills & qualifications

RequiredNice to have

Skills

Effective Verbal CommunicationBasic MathSpelling & GrammarDetail OrientedAccuracyComputer LiterateWord ProcessingSpreadsheet ProgramsGeneral Office Practices and ProceduresISO Procedures and DocumentationMicrosoft Works

Qualifications

High School Diploma or GED EquivalentAssociate's Degree or Equivalent2-3 Years Related Experience and/or Training3-5 Years Top-Level Office Administrator Experience

Full job description

Summary: Support all inventory-related functions to support Thompson Pump & Manufacturing Co., Inc.’s production schedule, service and spare parts needs, R&D requirements, and maintenance of adequate and correct inventory levels.

Primary Duties and Responsibilities:

  • Assist in coordinating with the Engineering, Purchasing, and Production Departments to ensure that all Production and R&D pull kits are accurate and up to date.

  • Produce Cycle Counts for Warehouse Team based on Cycle Count Process

  • Cycle count Bins Daily to ensure inventory Accuracy

  • React to all engineering changes to BOM’s.

  • Coordinate all computer issues with the IT Department to ensure the reliability and stability of the database and correct performance of all required operations.

  • Create all Precision Pump orders and maintain data.

  • Establish new part numbers in the database working with Engineering.

  • Maintain/cleanup of the cross-reference table.

  • Enter HS codes and COO and maintain NAV database.

  • Update vendor changes, price changes, and new vendor item numbers.

  • Create item cards and check/maintain cards that others have set.

  • Set and adjust safety stock and re-order multiples.

  • Adjust Unit pricing.

  • Support accuracy of all inventory parts by adjusting based on various inventory reports, cycle counts, random spot checks, and other methods as determined by the ERP System.

  • Responsible for assigning locations for new parts in the warehouse.

  • General cleanup of part numbers and descriptions.

  • Escalate supply issues to the Inventory/Planning Supervisor and interact with the Purchasing Team to ensure that adequate supply is taking place to meet production order requirements.

  • Provide and escalate back ordered and low stock concerns to management on weekly basis.

  • Process monthly valuation reports.

  • Support end of month counting of all serial numbered inventories, as identified by the ERP system.

  • Assist the Purchasing Department in maintaining the accuracy of the data in the parts database.

  • Audit the Purchasing Department to ensure all parts needing to be returned to a vendor are shipped in a timely manner, correctly and accurately.

  • Generate all documents required to ensure proper credit of all returned parts. Make adjustments to inventory as required to ensure returned parts are deleted correctly.

  • Run current applicable reports and communicate discrepancies based on approved counts to the SIOP Manager

  • Study sales numbers and forecasts to suggest future inventory needs with consideration to obsolete inventory.

  • Responsible for following all safety regulations at all work areas and job sites.

  • Maintain clean and neat workstation

  • Research ways to improve and promote quality and efficiency. Generates or implements suggestions for improving processes.

  • Problem Solving by identifying and resolving problems in a timely manner.

QUALIFICATIONS:

  • High School Diploma or GED equivalent.

  • Associate’s degree or equivalent from two-year College, technical school, trade school; or two-three years related experience and/or training; or equivalent combination of education and experience.

  • Effective verbal communication

  • Basic math, spelling & grammar skills

  • Detail oriented and accuracy a must

  • Computer literate, including use of word processing and spreadsheet programs, preferably Microsoft Works.

  • Three to five years as a top-level office administrator

  • General office practices and procedures

  • Knowledge of ISO procedures and documentation.

  • Equal Opportunity Employer

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