Facilities Maintenance Manager

About the organization

A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California that offers various services and programs focused on animal care, adoption, education, and advocacy.

Position Overview:

Provides daily leadership, direction, and supervision with hands on support to the on-site Facilities Maintenance Associates. Manages all facilities-related repairs, maintenance, renovations, and purchases for the Wildlife Care Center and other locations. Oversees procuring goods and services such as raw materials, equipment, tools, parts, and supplies.

Responsibilities (other relevant duties may be assigned)

• Plans, schedules, supervises, and performs hands-on maintenance of facilities with Facilities Associates.

• Prioritizes work requests based on department needs.

• Manages preventative maintenance contracts with the Facilities Director.

• Oversees and manages repairs for systems like HVAC, septic, fire suppression, generators, and major appliances.

• Manages service agreements for janitorial, landscaping, and fire alarm systems.

• Maintains licenses, permits, and site inspections as required.

• Plans, budgets, and schedules facility upgrades or renovations with the Facilities Director, including cost estimates.

• Hires, trains, and supervises department staff; handles discipline with HR support.

• Conducts annual employee performance reviews.

• Proposes and implements efficiency and safety improvements with the Facilities Director.

• Acts as project manager and vendor liaison during construction and installations.

• Develops and manages the annual budget with the Facilities Director, monitoring expenses.

• Ensures compliance with OSHA, State, County, and City regulations.

• Provides proposals and product comparisons to secure competitive costs.

• Ensures maintenance of company vehicles and department tools.

• Collaborates actively with other departments and demonstrates strong customer service.

• Available to work off-hours or weekends and to respond to emergencies.

• Supervises Facilities Associates and volunteers.

Qualifications

• Minimum of five 5 years professional experience and/or training.

• Experience with construction coordination or construction background preferred.

• Upon hire, you must pass a background check. Ability to work independently with minimal supervision.

• Knowledge of MS Office Suite, including Outlook email, Excel and Word; and internet searches for reporting purposes.

• Valid California Driver’s License with a clean record to be insured with the organization's insurance.

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