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Administrative Assistant/Clerk

Insight Global

Towson, MDJobPosted 2mo ago

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At a glance

Compensation
No compensation found
Location
Towson, MD
Work Authorization
Not specified

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Job overview

Insight Global is hiring an Administrative Assistant/Clerk. The Administrative Assistant/Clerk will provide administrative support, including greeting visitors, managing communications, and maintaining office organization. This role involves handling mail, scheduling, managing office supplies, and assisting with invoices and payroll entries. The assistant will also support office charitable efforts.

Key focus areas include Welcome visitors in person or on the phone, Communicate positively and effectively with staff, vendors, subcontractors, and visitors, and Answer all phone calls and transfer appropriately for assigned projects.

Successful candidates bring 1+ Years Administrative Experience, Vendor Experience, and Payroll Functions Experience. Important skills include Organizational Skills, Attention To Detail, Adaptability, CMiC, SharePoint, and Microsoft Teams.

Skills & qualifications

RequiredNice to have

Skills

Organizational SkillsAttention to DetailAdaptabilityCMiCSharePointMicrosoft TeamsMicrosoft Office SuiteAdobePayroll FunctionsConstruction FieldSubcontracting Field

Qualifications

1-3 Years Admin Role ExperienceExtensive Vendor Experience

Full job description

Job Description

  • Strong organizational skills with attention to detail

  • Ability to be flexible and adaptable in a variety of situations

  • Welcome Visitors by greeting them, in person or on the phone

  • Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors

  • Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)

  • Answer all phone calls and transfer appropriately for assigned projects

  • Keep updated all Baltimore

  • Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups

  • Check the office voicemail and fax inbox

  • Assist with conference and huddle room scheduling

  • Maintain office breakroom

  • Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room

  • Keep office supplies stocked - taking inventory/ordering supplies

  • Assist with general office invoices including coding and processing

  • Timecard entry in payroll system via CMiC

  • Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venues

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-1-3 years experience in an admin role

-Extensive experience working with vendors

-Experience with Sharepoint, MS teams

-Experience with payroll functions

-Experience working in a construction or subcontracting field

-No degree

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