Police Service Officer – Records Specialist

City of St. Charles

St. Charles, MOFull-time$45K/yrSeen 2mo agoSeen in employer's feed today

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At a glance

Compensation

$45K/yr

Location

St. Charles, MO

Schedule

Full-time

Work Authorization

Not specified

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Job overview

City of St. Charles is hiring a Police Service Officer – Records Specialist. The Police Service Officer – Records Specialist role in St. Charles, MO, performs records activities, ensuring proper maintenance, entry, retention, and dispersal of police department documents while supporting public and agency information requests.

Key focus areas include Process all reports electronically or on paper, Make copies of various documents, and Provide copies of reports to agencies, public, and insurers.

Important skills include Process Reports, Make Copies, Provide Copies Of Reports, Conduct Record Checks, Research Files, and Maintain Forms And Documents. Preferred (not required): Records Management.

Skills & qualifications

RequiredNice to have

Skills

Process ReportsMake CopiesProvide Copies of ReportsConduct Record ChecksResearch FilesMaintain Forms and DocumentsMake Bank DepositsBalance Cash DrawerOrder Office SuppliesStock Office SuppliesMaintain Office SuppliesAnswer PhonesRespond to Phone InquiriesForward CallsMake ID BadgesMaintain ID Badge RecordsMaintain False Alarm Billing RecordsIssue InvoicesComputer EntryCollect Report DataProcess Report DataUniform Crime Reporting (UCR)Incident Based Reporting System (IBRS)Process Arrest Booking DocumentsProcess Solicitor Permit ApplicationsFingerprint ApplicantsIssue PermitsAnalyze DataCategorize DataCompare DataCount DataDifferentiate DataMeasure DataAssemble DataCopy DataRecord DataTranscribe DataClassify DataCompute DataTabulate DataRecords Management

Qualifications

High School Diploma or EquivalentVocational/Technical Training in Records Management

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Full job description

St Charles, MO, USA | 44,866.51 per year | Full Time

| Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement (Lagers L-6) and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits

Job Title

Police Service Officer – Records Specialist

Department

Police Department

Posting Date

July 31, 2026

Closing Date for Resumes/Applications

Open Until Filled

Starting Salary

$44,866.51/ Annually

Benefits

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Retirement (Lagers L-6) and Deferred Compensation programs; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Non- Exempt

Status

Full Time

The purpose of this position is to perform records activities, in accordance with maintenance, entry, retention and dispersal guidelines. Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

Process all reports, either through electronic means or paper copies.
Make copies of various documents.
Provide copies of reports to government agencies, the general public, and insurance companies.
Conduct record checks for government agencies and individuals.
Research files for requested information.
Maintain forms and documents pertaining to the police department.
Make bank deposits and balance cash drawer related to report fees.
Order, stock, and maintain office supplies.
Answer phones, respond to phone inquiries, forward calls as necessary.
Make ID badges and maintain related records.
Maintain records and issue invoices related to false alarm billing.
Computer entry of data related to municipal summonses, traffic tickets, and parking tickets.
Collect and process report data related to Uniform Crime Reporting (UCR) or Incident Based Reporting System (IBRS).
Process arrest booking documents.
Process solicitor permit applications, fingerprint applicants, and issue permits.

Minimum Training and Experience Required to Perform Essential Job Functions

High school diploma or equivalent or any combination of education and experience that provides equivalent knowledge, skills and abilities. Vocational/technical training in records management preferred.

Physical and Mental Abilities Required to Perform Essential Job Functions

Language Ability and Interpersonal Communications

Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.

Work Environment

The office environment is typical with no unusual requirements. Some travel between locations is required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify

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