Administrative Assistant
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At a glance
Job overview
FLACRA is hiring an Administrative Assistant. The Administrative Assistant performs receptionist duties, manages client admission paperwork, schedules appointments, and maintains charting systems. This role involves operating office machines, preparing daily schedules, completing reports, and handling mail. The assistant also orders office supplies and ensures confidentiality of client and financial information.
Key focus areas include Perform receptionist duties such as greet clients and visitors, answer all telephones and collect fees., Be responsible for all Clinic client admission intake paperwork including setting client fees, income verification, checking insurance, collecting payments, etc., and Schedule appointments..
Successful candidates bring High School Graduate. Important skills include Typing 55 WPM, Transcription, Microsoft Word, Excel, Communication, and Communicate Effectively.
Skills & qualifications
Skills
Qualifications
Full job description
Salary Range $16.50 - $16.90 Hourly
Level Entry
Education Level High School
Category Administration / Clerical
Description
Duties
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Perform receptionist duties such as greet clients and visitors, answer all telephones and collect fees.
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Be responsible for all Clinic client admission intake paperwork including setting client fees, income verification, checking insurance, collecting payments, etc.
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Schedule appointments.
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Maintain client uniform charting system, including e-record billing.
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Complete filing.
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Operate various agency business machines.
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Closed chart audits.
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Answering requests for information pertaining to Clinic site.
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Prepare and print daily schedule.
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Complete monthly OASAS reports and enter PAS forms.
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Photocopying.
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Attend meetings as approved.
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Receipt of funds including preparation of bank deposit.
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Handle all incoming/outgoing mail.
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Maintain the highest degree of confidentiality in relation to Agency clients and financial information.
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Post all visits and payments in TIER.
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Order office supplies.
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Other duties as requested by the Clinic Manager.
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Check insurance eligibility.
Qualifications
Minimum Qualifications: High school graduate, preferably with specialization in business. At least one year of working experience with the ability to type at least 55 wpm, with transcription, Word and Excel experience.
Other Skills/Knowledge and Experience
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Excellent written and verbal communication skills.
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Demonstrated ability to communicate effectively and work cooperatively with culturally diverse persons, staff and community service providers.
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Ability to multi-task, have good problem solving & time management skills and the ability to remain calm in a crisis.
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E-Record.
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