Administrative Assistant – Mayor’s Office
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At a glance
Requirements
Credentials this posting asks for.
Job overview
City of St. Charles is hiring an Administrative Assistant – Mayor’s Office. The Administrative Assistant in the Mayor’s Office provides clerical, executive, and administrative support, handling phone calls, scheduling, correspondence, financial processing, and records while maintaining confidentiality and assisting the Mayor with various office management tasks.
Key focus areas include Answers phone, schedules meetings & appointments for the Mayor & maintains calendars., Assists with citizen calls and requests, routing to the appropriate department for assistance., and Assists with monthly financial processing..
Preferred (not required): Calendar Management, Phone Answering, Meeting Scheduling, and Executive Administrative Support.
Skills & qualifications
Skills
Qualifications
Full job description
St Charles, MO, USA | Hourly | 27.27 per hour | Part Time
Job Title
Administrative Assistant – Mayor's Office
Department
Mayor's Office
Posting Date
August 7, 2026
Closing Date for Resumes/Applications
Open Until Filled
Pay Range
$27.2796 / Hourly
Exempt/Non-exempt
Non-Exempt
Status
Part-time
The purpose of this position is to perform a variety of clerical, executive, administrative support and office management tasks while maintaining confidentiality.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
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Answers phone, schedules meetings & appointments for the Mayor & maintains calendars.
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Assists with citizen calls and requests, routing to the appropriate department for assistance.
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Assists with monthly financial processing.
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Assists with maintaining Board/Committee/Commission members. Provides a monthly report to the Mayor of expiring terms, prepares documentation and correspondence, and maintenance of the filing system.
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Composes, edits, types, copies and distributes correspondence and reports as instructed. Assists with various reports by compiling data and doing research when needed.
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Drafts, prepares proclamations for organizations/individuals/officials.
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Prepares agenda & meeting minutes, post meeting notices for committees.
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Maintains Department filing and records.
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Maintains office supply inventory.
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Other duties as assigned.
Minimum Training and Experience Required to Perform Essential Job Functions
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Associate degree in Office Management or related field.
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Three to five years executive administrative support experience.
Physical Abilities Required to Perform Essential Job Functions
- Ability to work under pressure, multitasker. This job is generally safe and comfortable conditions where exposure to repetitive computer keyboard use may cause discomfort but poses little risk of injury.
How to Apply:
Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov
The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify
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