Administrative Assistant

Description

We are looking for a detail-oriented Weekend Administrative Assistant to support weekend warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Saturday 8am-EOD (around 6pm) and Sunday 8am-EOD (around 1:30pm).

Responsibilities:

• Support weekend administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.

• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.

• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.

• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.

• Help arrange and monitor shipping activity through internal scheduling and tracking tools.

• Maintain clear, organized files and records so operational data is easy to access and reliable.

• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.

• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.

• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.

Requirements • Prior experience in administrative support, office coordination, or a similar clerical role.

• Comfortable answering inbound calls and assisting internal teams with close attention to detail.

• Strong data entry skills with close attention to detail and record accuracy.

• Ability to stay organized while managing multiple tasks in a fast-paced warehouse or logistics environment.

• Proficiency with basic office systems and computer applications used for tracking and documentation.

• Effective written and verbal communication skills for interacting with drivers, staff, and leadership.

• Dependable availability to work weekend hours on a consistent schedule. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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