Unit Secretary

Position Summary:

Responsible for performing a variety of administrative, computer, and supply management tasks to ensure efficient unit operations. Serves as a key point of contact for written and verbal communication between unit staff, physicians, ancillary services, patients, visitors, and families, ensuring timely and accurate information flow.

Responsibilities:

• Answers unit telephone calls promptly and courteously; accurately relay messages to the appropriate individuals in a timely manner.

• Coordinates schedule of procedures and diagnostic tests; obtains and files results in patient charts in accordance with established protocols.

• Facilitates physician consultations as required.

• Prepares patient charts for admission and organizes charts for discharge, ensuring documentation complies with Health Information System standards.

• Assists with patient transport arrangements and assigns rooms for cleaning as needed.

• Deliver specimens to the laboratory in a timely and secure manner.

• Procures necessary supplies from internal departments such as Materials Management.

• Maintains a clean, organized, and secure environment to support efficient and safe operation of the nursing unit.

• Collaborates as an active and engaged member of the healthcare team to promote quality patient care.

• Performs all other duties as assigned.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work assignments that may be inherent in the job.

Requirements:

• Education: High School graduate or equivalent.

• Experience: Previous two years’ experience as a unit technician or related duties preferred.

• Licensure/Certification: BLS required.

Preferred:

• Knowledge of health care terminology

• Strong computer skills and ability to learn multiple health care-related computer systems