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Administrative Assistant

Part-time

Foundation Partners Group

Molalla, ORPart-time$20–25/hrPosted 7mo agoSeen in employer's feed 4 days ago

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At a glance

Compensation
$20–25/hr
Location
Molalla, OR
Schedule
Part-time
Work Authorization
Not specified

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Job overview

Foundation Partners Group is hiring an Administrative Assistant. The Administrative Assistant provides administrative and clerical support to managers, team members, and client families. This role involves answering phone calls, scheduling, creating and proofing correspondence, and data entry. The assistant will also monitor accounts, maintain the office area, and participate in weekly updates with supervisors.

Key focus areas include Answer phones and field questions with appropriate phone etiquette, Greet and interact with families, and handle inquiries, and Monitor accounts and financials related to receipt books, deposit policies, and receivables.

Successful candidates bring High School Diploma and 3+ Years Office Experience. Important skills include Microsoft Office Suite, Communication, Grammatical Skills, Attention To Detail, Accuracy, and Follow-up Skills. Preferred (not required): Company Software Programs, Email, Social Media, and Text.

Skills & qualifications

RequiredNice to have

Skills

Microsoft Office SuiteCommunicationGrammatical SkillsAttention to DetailAccuracyFollow-Up SkillsEstablishing Work ProcessesMaintaining Work ProcessesMicrosoft WordExcelPowerPointOutlookUsing Computer SoftwareLearning Computer SoftwareUsing Computer SystemsLearning Computer SystemsUsing Office EquipmentCompany Software ProgramsEmailSocial MediaTextOnline PortalsLive WebinarsUpdating Funeral Home WebsiteProof WorkPhone EtiquetteSchedulingCreating CorrespondenceProofing CorrespondenceData EntryMonitoring AccountsMonitoring FinancialsClosing AccountsProduct InventoryCremation PermittingDeath Certificate FilingMaintaining Office AreaMaintaining Office EquipmentInventory ManagementReordering Office SuppliesParticipating in Weekly UpdatesCompleting Monthly Financial ProcessesCompleting Quarterly Financial ProcessesCompleting Monthly Administrative ProcessesCompleting Quarterly Administrative Processes

Qualifications

High School Diploma or Equivalent3+ Years Work Experience in Small Business Office EnvironmentFuneral Industry Experience

Full job description

Part Time

Clerical

Molalla Funeral Chapel, Molalla, OR, US

Salary Range: $20.00 To $25.00 Hourly

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time.

Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now!

We currently have an opening for an Administrative Assistant at Molalla Funeral Chapel.

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do:

  • Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.

  • Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.

  • Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.

  • Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.

  • Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.

  • Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.

  • Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require:

  • High school diploma or the equivalent

  • Minimum three years of work experience in a small business office environment – funeral industry experience a plus

  • Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  • Able to use and learn multiple computer software, systems, and other office equipment

  • High attention to detail and accuracy, with excellent follow-up skills

  • Able to establish and maintain effective internal and external work processes

Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service.

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