Data and Systems Program Coordinator - State Program Admin Principal

Working Title: Data and Systems Program Coordinator

Job Class: State Program Administrator Principal

Agency: Minnesota Department of Agriculture

• Job ID : 97039

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to bidders and to all qualified job seekers simultaneously. Bids accepted through 10/05/2026

• Date Posted : 09/28/2026

• Closing Date : 10/12/2026

• Hiring Agency/Seniority Unit : Minnesota Department of Agriculture / Agriculture-MAPE

• Division/Unit : Food and Feed Safety Division / Business & Quality Management Staff

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday, 8:00 a.m. - 4:30 p.m.

• Travel Required : No

• Salary Range: $32.97 - $48.60 / hourly; $68,841 - $101,476 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is located in St.Paul and may have the ability to telework.

This position exists to provide division-wide leadership, coordination, and operational oversight for the Food and Feed Safety Division’s (FFSD) electronic systems, business processes, and operational data. The incumbent serves as FFSD’s primary functional expert for system documentation, workflow mapping, requirements development, communications, issue management, and user acceptance testing across multiple platforms, including Salesforce, USA Food Safety (USAFS), Licensing Information System (LIS), SharePoint, MasterControl, Replicon and other supporting systems. The position ensures that FFSD workflows, business rules, system requirements, and operational documentation are accurately captured, consistently maintained, and readily available for use by program staff, MNIT, and system vendors. A major purpose of the role is to translate operational program needs into clear system-level requirements and communicate system updates, issues, and impacts to staff and leadership. The incumbent also conducts operational data analysis, identifies cross-system data discrepancies, and partners with staff to develop and coordinate corrective actions and reporting tools, improving the accuracy and reliability of FFSD’s program data. Operating with substantial independence, the position supports long-term system planning, continuity, and stability, ensuring that electronic systems continue to meet the division’s regulatory responsibilities, operational needs, and quality management goals.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

A bachelor’s degree in information systems, data analytics, computer or information sciences, biological or chemical sciences, environmental health, food systems, business administration or management, or a closely related field; PLUS two (2) years of experience supporting or coordinating work involving electronic information systems, workflow documentation, and operational data management

OR

Three (3) years of experience supporting or coordinating work involving electronic information systems, workflow documentation, and operational data management.

AND

• Working knowledge of documenting business processes and workflows, including developing procedures, workflow maps, or data flow diagrams used to define licensing, inspection, training, and operational activities.

• Working knowledge of reviewing, interpreting, and validating operational data from enterprise systems such as USA Food Safety (USAFS), Licensing Information System (LIS), Salesforce, MasterControl, Replicon, SharePoint, or similar platforms, including the ability to identify data issues, errors, or discrepancies.

• Skill in coordinating user acceptance testing (UAT), system updates, and issue tracking with IT departments or vendors, including documenting test results and maintaining system issue logs.

• Proficiency using Microsoft 365 applications such as Outlook, Excel, Word, PowerPoint, SharePoint, and Teams for documentation, communication, reporting, training development, and collaboration.

• Ability to communicate clearly and effectively with technical and non-technical audiences to explain system functionality, workflow changes, data issues, and operational impacts.

• Ability to work independently and collaboratively in a systems-team environment; prioritize multiple tasks; make decisions using established procedures and program expectations; and provide limited operational back-up to the Food and Feed Safety Division (FFSD) Data and Systems Management Analyst for division-wide systems administration support.

• The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Preferred Qualifications

• Master’s degree in information systems, data analytics, computer or information sciences, biological or chemical sciences, environmental health, food systems, business administration or management, or a closely related field.

• Experience developing cross-system workflow documentation, data maps, or business rules in an enterprise or regulatory environment.

• Systems administration experience with enterprise information platforms such as licensing, inspection, workflow, case-management, or quality-management systems, including USAFS, SharePoint, MasterControl, Replicon, or similar tools.

• Experience administering Microsoft SharePoint, including managing site structure, lists, permissions, and workflows.

• Proficiency using workflow-mapping or process-modeling tools such as Microsoft Visio, IBM Blueworks Live, Miro, or similar applications.

• Experience serving as a functional system lead or product owner for CRM, case-management, or licensing platforms such as Salesforce or similar systems, including reviewing Statements of Work and evaluating vendor deliverables.

• Project management certification or demonstrated experience coordinating project timelines, deliverables, workgroups, or system implementation activities.

Additional Requirements

The Minnesota Department of Agriculture will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.

A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:

1. SEMA4 Records Check (applies to current and former state employees only)

2. Employment Reference Check

3. Driver’s License Check

4. Conflict of Interest Review

5. Criminal Background Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.