OR Scheduling Analyst - OR Support - Norwalk Hospital - Norwalk, CT

Description

Northwellis the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members ofNorthwell Health Physician Partners— who are working to change health care for the better.

Title: OR Scheduling Analyst - OR Support - Norwalk Hospital - Norwalk, CT - Full time - Monday- Friday 7:00am - 7:30pm

Summary:

Responsible for cross functional activities such as: scheduling, auditing Operating Room procedures, as well as providing administrative support to the Perioperative Managers and Director. Serves as backup to Anesthesia Scheduler, Pain Management and OR Unit Secretary. Responsibilities include, but not limited to, assessing and analyzing room availability, equipment/supply conflicts, block booking arrangements, and overall case to case time efficiency according to block scheduling policies and procedures. Coordinates and communicates effectively all necessary modifications or updates of the OR schedule to respective personnel &/or departments. Assists Periop Managers & Director in data based projects, as well as administrative functions.

Responsibilities:

1. Surgery Scheduling and Maintenance Criteria A: Demonstrates the ability to efficiently schedule surgical cases as defined by the Surgery Scheduling Program guidelines. Surgery Scheduling and Maintenance Criteria B: Demonstrates the ability to accurately schedule surgical cases as defined by the Surgery Scheduling Program guidelines. Surgery Scheduling and Maintenance Criteria C: Demonstrates the ability to collaborate with surgeon's office staff to provide the MOST feasible operating room schedule for the surgeon and to fill in time gaps between cases that may present operational problems in schedule administration. Surgery Scheduling and Maintenance Criteria D: Reviews tentative schedule 24 hours prior to procedure date for missing and/or variable factors that may affect case duration or set-up. Communicates findings to appropriate clinical leaders.

2. Preparation and Distribution of Surgery Schedule Criteria A: Demonstrates ability to accurately and efficiently enter MRN's, PA staff, and Anesthesia staff assignments. Preparation and Distribution of Surgery Schedule Criteria B: Coordinates with Admitting office, charge nurse(s), SPD, Purchasing, Anesthesiologists, Surgeons, and PAs to ensure accurate updates. Preparation and Distribution of Surgery Schedule Criteria C: Attempts to maximize rooms, and resources efficiently. Preparation and Distribution of Surgery Schedule Criteria D: Prepares final version of schedule and distributes it to the appropriate departments.

3. Communication Criteria A: Answers all communication devices promptly and courteously. Communication Criteria B: Coordinates and communicates effectively and in a timely manner all necessary modifications or updates to the surgery schedule with charge nurse(s), admitting dept., SPD, Purchasing, physicians' offices and OR administration. Communication Criteria C: Communicates trends & patterns that may improve or impede the scheduling process, innovative ideas, and computer system issues to OR management in a prompt and timely manner. Communication Criteria D: Demonstrates effective communicational skills with internal and external customers, i.e health care personnel, physicians and their office personnel, patients, peers, and management.

4. Other Departmental Responsibilities Criteria A: Transcribes accurately the OR scheduling procedures from Consent, Orders & Other affirmations prior to distribution. Other Departmental Responsibilities Criteria B: Communicates & Helps resolve effectively scheduling conflicts & issues to PAT, OR Staff, Surgeon's Offices & Anesthesia Other Departmental Responsibilities Criteria C: Assists in Auditing OR Nursing e-Charting, supporting Quality, Regs, Billing & Supplies Usage. Other Departmental Responsibilities Criteria D: Helps Director & Managers with backup supports & projects i.e. Correspondence, U/S functions, Pain Management functions, Anesthesia Floater Schedule

5. Occupational and Personal Responsibilities Criteria A: Maintains a good working atmosphere with co-worker(s) and hospital staff. Occupational and Personal Responsibilities Criteria B: Demonstrates a willingness to learn new procedures. Occupational and Personal Responsibilities Criteria C: Executes other responsibilities as assigned in a positive manner Occupational and Personal Responsibilities Criteria D: Handles correspondence as well as Orders & Maintains Office supplies, materials.

6. Performs other duties as assigned.

7. Fulfills all compliance responsibilities related to the position.

Other Information:

Required: Bachelor preferred, Associates degree or an equivalent of three (3) years experience required. Excellent computer and communication skills.

Minimum Experience: three years

Desired: Knowledge of Medical Terminology Required. Good analytical and problem solving skills. Good organizational skills. Ability to multitask effectively.

Company: Norwalk Hospital Association

Org Unit: 639

Department: OR Support

Exempt: No

Salary Range: $19.54 - $37.94 Hourly

It is Northwell Health’s policy to provide equal employment opportunity and treat all applicants and employees equally regardless of age, race, creed/religion, color, national origin, immigration status, or citizenship status, military or veteran status, sexual orientation, sex/gender, gender identity, gender expression, height, weight, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, their or their dependent’s sexual or other reproductive health decisions, or other characteristics protected by applicable law.