Clerk of Court 2 (41-1049) Prince of Wales

Job Description

The Clerk of Court will plan, implement, and monitor all non-judicial activities of the Prince of Wales Trial Court and will direct the management and supervision of two court case managers.

Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. Personnel rules will be applied to determine step placement for the successful internal candidate.

This Position Provides technical support, leadership, and supervision for all clerk’s office functions, including processing criminal, civil, small claims, minor offense, probate, and children's cases. Manages an assigned caseload and ensures efficient caseflow management, accurate court records, proper accounting practices, jury management, and compliance with court procedures and customer service standards. Oversees caseflow within the Prince of Wales Court by analyzing performance, identifying improvements, preparing required reports, and ensuring adherence to time standards. Reviews and applies statutes, rules, and policies; collaborates with ACA and judges to implement new procedures; and trains staff on updates. Participates in district-wide projects and statewide committees, working closely with court leadership to support consistent practices and promote the efficient administration of justice. Manages all personnel functions for a two-person clerical team, including hiring, training, evaluation, discipline, and compliance with administrative and personnel policies. Provides operational coverage, maintains broad knowledge of court functions, conducts staff meetings, and handles employee complaints and grievances in accordance with established procedures. Manages and investigates complaints, serving as a liaison between the Prince of Wales Trial Court, state agencies, and local communities. Assists court leadership with assigned projects and issues. Acts as the local ADA Access Coordinator, ensuring appropriate accommodations and accessibility for individuals with disabilities.

Work Environment Located just a three-hour ferry ride from Ketchikan, Prince of Wales Island is a vast, rugged island home to 11 small communities. Known locally as P.O.W., the island is the perfect destination for adventurous visitors who come to Alaska to paddle, backpack, or land a trophy salmon or halibut. At 140 miles long and more than 2,230 square miles, Prince of Wales Island is the fourth largest island in the United States. Prince of Wales Courthouse is located on the Klawock-Hollis Highway.

Work Hours This position works in-person at the Prince of Wales court and is not a remote position. Full-time court employees are scheduled to work 37.5-hours per week. The work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m.

Exceptional Benefits for Full-Time Employees We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs. Enjoy peace of mind and long-term security while serving your community. See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office, or retail work experience.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.

Additional Required Information

This applies to your application submission. Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST Please attach this to your application before submitting it online or, if unable to attach to your application email it to [email protected]. Your letter should:

1. Be professionally written and include proper format, grammar, spelling and punctuation.
2. Explain how you meet the minimum qualifications of the position.
3. Explain why you are the best candidate for the position.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.

LEGAL EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas. WORK EXPERIENCE If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying. SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor. MULTIPLE VACANCIES NOTICE This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information

Contact Title: Recruitment E-Mail: [email protected] Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone Number: (907) 264-8242