Grants & Contracts Manager (Industry-Sponsored Clinical Trials) - Cardiology

Job Description

The Grants & Contracts Manager serves as the dedicated financial management resource for the Metabolism and Lipids Program, a specialized clinical and translational research program with a substantial portfolio of industry-sponsored clinical trials, Academic Research Organization (ARO) agreements, investigator-initiated studies, and externally funded research projects.

This position is assigned exclusively to the Metabolism and Lipids Program and supports a single integrated study team consisting of Program faculty, research coordinators, project managers, regulatory personnel, and administrative leadership. The role has a significant focus on industry-sponsored clinical trials and serves as a primary liaison between the Program, Sponsored Projects Finance, industry sponsors, the Financial Administration of Clinical Trials Services (FACTS) office, and other institutional stakeholders.

Qualifications

• Bachelor's degree required (master's preferred, ideally MBA). Degree in Business Administration, Finance, Healthcare Administration, Public Administration, Research Administration, or a related field highly preferred.

• 5+ years of progressive experience in grants & contracts administration within an academic medical center, research institution, or healthcare environment.

• Experience managing industry-sponsored clinical trial agreements, clinical trial budgets, and research financial administration.

• Demonstrated experience supporting both pre-award and post-award sponsored research administration.

• Experience with ARO agreements (and/or other research services agreements) and multicenter studies preferred.

Responsibilities

• Works closely with Program leadership to support the administration, financial oversight, growth, and compliance of the Metabolism and Lipids Program research portfolio.

• Collaborates with Program leadership to develop research budgets, funding strategies, staffing projections, and financial plans.

• Assists in the development, review, and management of budgets for industry-sponsored clinical trials, ARO agreements, federal grants, foundation awards, and other sponsored projects.

• Serves as the primary Program resource for budgeting and financial workflows in OnCore, a Clinical Trial Management System (CTMS), including study budget development, coverage analysis support, invoice generation, sponsor payment tracking, revenue reconciliation, and accounts receivable management.

• Maintains investigator biosketches, effort commitments, training certifications, regulatory approvals, and proposal materials.

• Reviews grant proposals, clinical trial agreements, research contracts, and expenditures for compliance and accuracy.

• Ensures submissions are routed through required regulatory and institutional committees.

• Collaborates closely with FACTS office to support development, negotiation, activation, closeout of industry-sponsored clinical trial agreements.

• Closely monitor sponsor invoicing, payment reconciliation, revenue collection, and billing issue resolution.

• Coordinates budget updates related to protocol amendments, enrollment changes, and scope modifications.

• Oversees administrative and financial aspects of ARO agreements and multicenter collaborations.

• Analyzes monthly grant and contract activity and monitors expenditures and revenues.

• Provides financial analyses, forecasts, budget projections, and reports to Program leadership.

• Assists investigators and Program leadership in identifying funding opportunities.

• Develops best practices, SOPs, tracking mechanisms, and reporting tools.

• Partners with research operations staff to align grants administration with study operations.

• Performs other related duties as assigned.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $93600.04 - $130000.11 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.