Legal Operations Specialist

Description

Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.

This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business.

Responsibilities

• Partner with internal stakeholders to build and organize the company's core legal folder and document management structure

• Review and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing system

• Develop file naming conventions, folder structures, document categorization standards, and related organizational protocols

• Establish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documents

• Create trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processes

• Assist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as needed

• Identify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing company

• Coordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintained

• Document newly established processes to support ongoing use by the company's legal and business teams

• Provide additional paralegal and legal operations support as the legal function develops and priorities evolve

Requirements

• Prior paralegal, legal operations, or comparable experience supporting an in-house legal department, law firm, or growing company

• Experience organizing and maintaining legal documents, contracts, corporate records, or matter files

• Demonstrated experience developing or improving document management systems, legal filing structures, or operational workflows

• Strong organizational skills and ability to bring structure to large volumes of documents and information

• Experience creating and maintaining trackers, templates, process documentation, and other legal operations resources

• Ability to work independently, identify operational needs, and execute projects with limited existing infrastructure

• Strong attention to detail and judgment when handling confidential and sensitive legal information

• Comfortable working cross-functionally in a fast-paced, evolving environment

• Experience supporting a startup, technology company, healthcare organization, or international business environment is a plus

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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