Administrative Coordinator

Description

Job Responsibilities:

• Provide administrative and coordination support across departments as directed by the Chief of Staff based on business needs and priorities.

• Coordinate meeting logistics, including scheduling, agendas, presentation materials, meeting rooms, meals, supplies, and other preparation as needed.

• Assist with planning and execution of company meetings, employee events, leadership meetings, celebrations, and other company-wide activities.

• Draft, format, and proofread routine communications, presentations, documents, and other materials.

• Assist with special projects by organizing information, tracking action items, coordinating logistics, and following up on outstanding items.

• Maintain organized administrative records, files, shared materials, and other general business information.

• Serve as backup for the front desk, including greeting visitors, answering phones, handling mail and packages, and providing general office support.

• Partner with different departments on administrative needs as assigned, while maintaining clear direction and prioritization through the Chief of Staff.

• Anticipate administrative needs and identify opportunities to help keep activities organized and moving forward.

• Manage multiple assignments and adjust priorities as business needs change.

• Perform other administrative duties and special projects as assigned.

Qualifications:

• Strong organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and adjust to changing needs.

• Comfortable taking direction while also working independently when appropriate.

• Proactive, resourceful, and willing to learn new tasks and processes.

• Strong follow-through and ability to meet deadlines.

• Professional and comfortable interacting with employees and leaders across the organization.

• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.

Education/Experience:

• High school diploma or equivalent required; additional education or training preferred.

• 1–2 years of administrative, office, customer service, or related experience preferred.

• Entry-level candidates with strong organizational skills and a demonstrated willingness to learn may also be considered.

Work Environment:

• Typical office environment

• If plant access is required, the employee may walk through a wet production environment (38–40°F) and must wear personal protective equipment in compliance with Good Manufacturing Practices (GMPs)

Physical Requirements:

• Able to move up to 20lbs occasionally

Equal Opportunity Employer

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