Administrative Support Specialist

Job Title: Administrative Support Specialist

Job Description

We are seeking a dedicated Administrative Support Specialist to be the first point of contact for customers and provide general assistance within our office. This role requires a high level of organization and the ability to manage multiple tasks efficiently.

Responsibilities

• Process credit card payments as needed.

• Maintain and organize office records, files, and documentation.

• Perform data entry and ensure accuracy of information entered into company systems.

• Generate, review, and audit reports.

• Match packing slips and invoices for payment processing.

• Verify and match accounts payable checks to corresponding invoices.

• Enter and calculate employee timecards.

• Assist with updating HR, safety, and company forms and documentation.

• Print packing slips and prepare job packets for internal teams.

• Support office staff with administrative projects and overflow work.

• Complete additional administrative duties as assigned.

Essential Skills

• Administrative support

• Data entry

• Customer service

• Administration

• Clerical

Additional Skills & Qualifications

• High school diploma or GED equivalent.

• At least 1 year of office or administrative experience.

• 1 to 2 years of computer experience in a professional environment.

• Proficiency in Microsoft Office, including Excel.

• Strong organizational and time-management skills.

• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

• Strong attention to detail and accuracy.

• Ability to read and understand written procedures in English.

Work Environment

The position operates in a professional office setting, requiring proficiency in standard office equipment and technology. Hours are 8am - 5pm Monday - Friday.

Job Type & Location

This is a Contract to Hire position based out of Fargo, ND.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fargo,ND.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.