Administrator

Title Administrator

Position Number 41442

Company Hanford Tank Waste Operations

City/State Richland, WA

Location 2435 Stevens Center

Posted 08/24/2026

Closes 08/27/2026

Regular/Temporary Regular

Full/Part-Time Full-Time

Job Responsibilities/Duties

Hanford Tank Waste Operations & Closure (H2C) delivers exceptional performance in safely removing, treating, and disposing of tank waste. H2C leads the nation's largest and most complex radioactive waste cleanup, including closure of the legacy waste tanks at Hanford containing 56 million gallons of radioactive and chemical waste.

Joining H2C means becoming part of a team dedicated to creating "The Solution Today for a Better Tomorrow." At H2C, our culture is deeply rooted in our Vision, Mission, Values, and Behaviors, which guide our efforts on the Hanford Site and within our communities. Our vision to tackle the Department of Energy's largest environmental challenge reflects our commitment to leaving a positive legacy for future generations. We strive to deliver exceptional performance in safely removing, treating, and disposing of tank waste. Our values emphasize living safely, acting with integrity, and working collaboratively as a team. We encourage innovation, personal accountability, and continuous improvement, fostering an environment where everyone is empowered to contribute to our mission and celebrate our achievements. By embracing these principles, you will be part of a forward-thinking organization dedicated to making a meaningful impact today and for the future.

H2C is seeking an Administrator to jointly support the Prime Contract Management and Legal, Ethics & Compliance organizations. The administrator provides administrative, coordination, document management, and information-management support to both of these departments. This position ensures activities, records, communications, and information resources are accurate, current, organized, and readily accessible. The role works closely with managers and staff to support day-to-day operations in a highly regulated and compliance-driven environment.

Specific duties include but are not limited to:

*Maintain and update the SharePoint sites, ensuring information is current, accurate, organized, and easy for employees to locate.

*Review files, records, and supporting documentation for completeness, accuracy, consistency, proper organization, and adherence to established administrative requirements.

*Responsible for all facets of correspondence including drafting, editing, concurrence, records management, retention, and search and retrieval. Upload to IDMS record system for records storage.

*Serve as primary backup to the Correspondence Clerk for processing all incoming and outgoing correspondence to the Hanford Field Office customer, internal memos, and delegations of authority into the Integrated Document Management System (IDMS).

*Perform routine quality-control reviews of documentation and identify missing, outdated, inconsistent, or incorrect information for correction.

*Provide administrative support to managers and staff, including preparing agendas, coordinating meetings, tracking action items, maintaining calendars, submitting travel requests and expense reports, submitting supply orders and maintaining office supplies, and preparing other materials.

*Assist with document preparation, formatting, proofreading, distribution, and electronic filing and maintain files in accordance with established records-management and document-retention requirements.

*Maintain organizational trackers, spreadsheets, rosters, organizational charts, contact lists, and other administrative databases.

*Gather, organize, validate, and maintain information used for management reports and metrics.

*Coordinate internal communications, such as announcements and newsletters, and other communications for the organizations.

*Assist with onboarding and offboarding activities, including access requests, organizational information, training records, Employee Job Task Analysis (EJTA), equipment coordination, and SharePoint/site access.

*Maintain procedures, templates, forms, guides, frequently asked questions, and other internal resources.

*Monitor shared mailboxes, folders, or other administrative systems and route requests to the appropriate personnel.

*Coordinate meetings and events for the organization, including logistics, invitations, materials, minutes, and follow-up actions.

*Identify opportunities to improve administrative processes, document organization, information accessibility, and overall efficiency.

*Handle sensitive information with appropriate discretion and confidentiality.

*Perform other administrative and organizational duties as assigned.

Required Qualifications

Grade 5:

High School diploma or equivalency (GED) and 5 years clerical experience required.

Grade 6:

High School diploma or equivalency (GED) and 8 years clerical experience required.

Note the essential duties for this grade level are like that of the previous grade level, however the scope of responsibility is larger, and the expected level of performance is increased.

Grade 7:

High School diploma or equivalency (GED) and 10 years clerical experience required.

Note the essential duties for this grade level are like that of the previous grade level, however the scope of responsibility is larger, and the expected level of performance is increased.

Desired Qualifications

*Experience supporting a procurement, contracts, project management, engineering, government contracting, legal, or other highly regulated organization preferred.

*Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.

*Experience maintaining websites, intranet pages, SharePoint sites, or other content-management systems preferred.

*Strong attention to detail and demonstrated ability to identify errors and inconsistencies in documents and records.

*Strong organizational and time-management skills with the ability to manage multiple priorities.

*Excellent written and verbal communication skills.

*Ability to work independently while maintaining strong coordination with managers and team members.

*Ability to handle confidential and sensitive information appropriately.

*Demonstrated commitment to accuracy, customer service, teamwork, and continuous improvement.

*Familiarity with Artificial Intelligence and related IT tools.

Compensation & Benefits

In accordance with the company's philosophy on compensation for exempt and salaried non-exempt employees, H2C takes into consideration a variety of factors when determining initial grade and salary to include assigned job scope and responsibility, a candidate's qualifications as compared to internal comparators performing in a similar role, and the external labor market. A salary offer will be made at the appropriate grade level and within the targeted hiring range posted according to these factors. Note a candidate's prior salary history will not be taken into consideration.

Hiring Range Minimum: $49,688

Hiring Range Maximum: $75,813

H2C offers a comprehensive benefits package to include medical/dental/vision, short-and long-term disability, life insurance, 401(k) with employer match, and paid time off. For a full list of benefits please visithttps://hmis.hanford.gov/hr/page.cfm/HEWTBenefits

Depending on the nature of your employment with H2C, you can expect the following:

• A business casual dress work environment: jeans are permissible (restrictions may apply).

• Opportunity for work/life balance: a standard 4 x 10 work schedule, allowing more personal time to enjoy life outside of the office (other schedules and/or shift work may be required).

Note: employment at H2C involves working in the office or in the field depending on the role.

Relocation Funding Provided No

U.S. Citizenship Required Yes

Clearance Required No

Job Classification SNE

Shift Work Required No

As an Equal Employment Opportunity employer, H2C abides by federal statutory requirements of 41 CFR § 60-300.5 VEVRAA Protected Veterans, 41 CFR § 60-741.5 Workers with Disabilities, Title VII of the Civil Rights Act of 1964, and state and local requirements.

These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, age, sex, and national origin. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants and employees have rights under Federal and State Employment Laws and are protected against discrimination. To view information regarding these rights, please click on these links:

• Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/poster)

• Family Medical Leave Act

• Employee Polygraph Protection Act (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf)

• WA State Paid Family Medical Leave