ADMINISTRATIVE ASSISTANT 4-ASSISTANT DIRECTOR'S OFFICE

Office of Juvenile Justice Swanson Center for Youth at Monroe 4701 South Grand St, Monroe, LA 71202 https://ojj.la.gov/location/swanson-center-for-youth-monroe

The Office of Juvenile Justice is seeking a highly organized and dependable Administrative Assistant 4 to provide administrative support to facility leadership and help ensure efficient day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and accuracy. As an Administrative Assistant 4, you will play a key role in supporting office operations through communication, recordkeeping, correspondence, purchasing support, and administrative coordination. The successful candidate will be self-motivated, detail-oriented, and capable of working independently while maintaining a high level of customer service and professionalism. If you are proactive, efficient, and enjoy supporting leadership and organizational success, this position offers an excellent opportunity to contribute to the mission of the Office of Juvenile Justice. AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time. Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally. Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs. Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly. Adapting to Change: Adjusts quickly and stays effective during change.Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Provides administrative support to the Youth Facility Assistant Director and supervisory staff.
• Manages office communications by answering, screening, and directing calls and responding to routine inquiries.
• Performs clerical functions including data entry, filing, scanning, copying, faxing, and records management.
• Maintains reports and correspondence related to assigned projects and administrative activities.
• Supports purchasing processes by preparing purchase orders and tracking related documentation.
• Assists with special projects and administrative assignments to support facility operations.
• Participates in staff meetings, trainings, and other activities while performing additional duties as assigned

Position-Specific Details: Work Location: This vacancy is located at the Swanson Center for Youth in Monroe, Louisiana. Appointment Type: Full time, Probational Career Progression: This position does not participate in a Career Progression Group. Compensation: $15.76 - $27.01 hourly

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply: The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

No Civil Service test score or assessment is required to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact: Garilyn London OJJ/ Human Resources [email protected]

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.