Asset Data Collection & Documentation Specialist

Job Description

Overview: The Asset Data Collection & Documentation Specialist will play a key role in supporting asset management, lab relocations, and compliance initiatives at the GE Vernova Advanced Research Center. This is a dynamic, hands-on position that requires extensive engagement with diverse stakeholders and frequent movement among multiple buildings and lab environments. The successful candidate will be detail-oriented, organized, and proactive, bringing excellent communication and collaboration skills to drive projects forward.

Key Responsibilities:

• Asset Data Collection: o Gather and catalog equipment and asset details in partnership with Lab Managers, Researchers, Asset Owners, and other team members, ensuring information is accurate and complete for entry into the new Computerized Maintenance Management System (CMMS). o Travel regularly between laboratories and facilities across three GE Vernova locations to conduct on-site data collection and follow-up.

• Asset Tagging: o Assist in the creation, assignment, and physical attachment of asset tags; ensure tags are accurately matched to CMMS records.

• Cross-Functional Collaboration: o Work closely with Environmental Health & Safety (EHS) to gather safety documentation for assets and procedures. o Partner with the Cybersecurity team to ensure assets are appropriately categorized for information security compliance. o Collaborate with Finance to ensure correct asset categorization (e.g., CAPEX, P&E) for financial purposes. o Coordinate with Facilities & Maintenance teams for asset tracking and support of lab move activities.

• Documentation Management: o Collect, organize, and ensure proper routing of safety documentation, Work Instructions, Standard Operating Procedures (SOPs), and other materials, ensuring all documentation is uploaded and logged in the Document Management System (DMS).

• Proactive Stakeholder Engagement: o Cultivate relationships and communicate professionally with individuals at all levels, including senior leaders, to obtain information and support project progress. o Provide regular status updates and escalate issues as needed, while maintaining a solutions-oriented mindset.

• Support for Lab Moves: o Assist with asset monitoring and reconciliation tasks as part of lab move preparation and execution.

Skills and Requirements

• Experience with asset management, inventory data collection, or laboratory/facility support preferred.
• Experience with CMMS and DMS systems is an advantage.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, including the ability to effectively and assertively engage with a variety of stakeholder groups, including senior leadership.
• Demonstrated ability to work independently, manage multiple priorities, and proactively follow up with colleagues to accomplish objectives.
• Experience working with EHS, Finance, Cybersecurity, and Facilities/Maintenance teams a plus.
• Ability to travel frequently between labs and buildings at three nearby GE Vernova locations; role may involve extended periods of movement throughout facilities.
• Commitment to maintaining a safe, respectful, and inclusive work environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].