Contract Administrator

Description

Essential Duties and Responsibilities

Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.

• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.

• Prepare and revise contract addendums based on company standards and approved language.

• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.

• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.

• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.

• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.

• Use supplemental logs or trackers when required by a specific CTC or internal process.

• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.

• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.

• Ensure contract terms align with insurance and bonding requirements and escalate exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.

• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.

• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.

• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.

• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.

• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Skills and Qualifications

Required

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of experience to be confirmed based on organizational needs).

• Working knowledge of contract terms and risk identification.

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Effective written and verbal communication skills.

• Proficiency with contract management systems and tools, including iReview.

Preferred

• Experience in construction, technology integration, or other project-based industries.

• Familiarity with Convergint systems, processes, and contracting standards.

• Exposure to government contracting or prevailing wage processes.

Competencies

• Demonstrates Convergint Values and Beliefs.

• Exercises sound judgment, confidentiality, and discretion.

• Collaborates effectively across teams and with external partners.

• Shows initiative, ownership, and a continuous improvement mindset.

• Maintains professionalism and customer-focused communication.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.