Library Project Manager - (Management Analyst) (Departmental Promotional Only)

Library Project Manager - (Management Analyst) (Departmental Promotional Only)

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Library Project Manager - (Management Analyst) (Departmental Promotional Only)

Salary

$121,264.00 - $151,611.20 Annually

Location

County of San Mateo, CA

Job Type

Regular

Job Number

D181ABC

Department

County Library

Opening Date

08/20/2026

Closing Date

9/3/2026 11:59 PM Pacific

Bargaining Unit

50B

• Description

• Benefits

• Questions

Description

San Mateo County Libraries is excited to announce an opportunity for passionate and experienced leaders. We are looking for team members who are flexible, creative, and committed to delivering exceptional library services that meet the dynamic needs of our communities. Every day, our libraries inspire, inform, and engage residents across San Mateo County. If you are energized by collaboration, committed to equity, and ready to make a meaningful impact, we want to hear from you!

As a Library Project Manager (Management Analyst), you will play a vital role in shaping our library's future, working under the general direction of a division manager in one or more divisions, including Communications, Human Resources, IT, Outreach, Collections, Programming, Youth Services, and Facilities. If you have an ambitious vision and a passion for managing public library projects, we encourage you to apply.

While this recruitment may be used for additional areas of library services, we are currently seeking to fill a Project Manager (Management Analyst) position in our Communications Division.

Management Analyst: This is the full journey-level class in the Management Analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned department, including budget, contract, and human resources administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, fiscal, human resources, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Management Analyst in that the latter is responsible for technical and functional supervision over professional staff and is capable of performing the most complex duties assigned to a County-wide function.

The ideal candidate will possess at least four years of professional experience managing or coordinating projects, programs, operations, or organizational initiatives.

Additionally, possession of a master’s degree from an accredited college or university in business administration, public administration, project management, communications, public relations, or a closely related field is preferred.

Examples Of Duties

Duties and Key Responsibilities:

• Plans, oversees, and administers department-specific programs and projects. Monitors project workloads, resources, timelines, and support systems; identifies opportunities for process improvement; and develops recommendations that maximize resources, control costs, and support successful project outcomes.

• Develops and standardizes project management procedures and workflows to improve the efficiency and effectiveness of library programs, services, and operations.

• Coordinates cross-functional project teams involving library staff, leadership, vendors, community partners, and other stakeholders to ensure projects remain aligned with organizational priorities.

• Facilitates project meetings and stakeholder discussions, preparing agendas, documenting decisions and action items, and ensuring follow-through.

• Coordinates communications related to major library projects and initiatives, translating complex information into clear, audience-appropriate messaging for staff, patrons, community partners, and other stakeholders.

• Tracks and evaluates communications project outcomes using engagement data, analytics, audience feedback, and other performance measures; identifies trends and recommends improvements.

• Manages communications calendars, workflows, and production schedules, coordinating deadlines for web content, social media, newsletters, print materials, digital displays, media outreach, and other communications.

• Develops communication plans and stakeholder updates to ensure staff and partners are informed of project objectives, progress, changes, and outcomes.

• Develops, reviews, and edits communications materials to ensure accuracy, clarity, accessibility, consistency with library standards, and alignment with organizational goals and brand guidelines.

• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, and representatives of various organizations.

• Serves as a liaison to public and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned projects and programs; receives and responds to complaints, requests, and questions relating to the assigned area of responsibility.

• Ensures compliance with Federal, State, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.

• Attends meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas.

• May participate in the selecting, training, motivating, and evaluating assigned staff; directs the work activities of assigned staff; prioritizes and coordinates work assignments; provides or coordinates staff training; reviews work for accuracy; works with employees to correct deficiencies.

• Performs other duties as assigned.

Qualifications

Knowledge of:

• Project and/or program management, analytical processes, and report preparation techniques.

• Working knowledge of business administration and/or public administration.

• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

• Principles of mathematical and statistical computations.

• Research and reporting methods, techniques, and procedures.

• Modern office practices, methods, and computer equipment and applications related to the work.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

• Principles and practices of public administration as applied to operational unit and program administration.

• Principles and practices of county management and government.

• Sources of information related to a broad range of library programs, services, and administration.

• Basic principles, practices, and procedures of funding sources and grant funds disbursement.

• Principles and practices of contract administration and evaluation, public agency budget development and administration, and sound financial management policies and procedures.

• Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned division.

• Record-keeping principles and procedures.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.

• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.

• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

• Evaluate and develop improvements in operations, procedures, policies, or methods.

• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.

• Establish and maintain a variety of filing, record-keeping, and tracking systems.

• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

• Operate and maintain modern office equipment, including computer equipment and specialized software application programs.

• Use English effectively to communicate in person, over the telephone, and in writing.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Application/Examination

Departmental Promotional Only . Only current County of San Mateo employees in the San Mateo County Libraries with at least six months (1040 hours) of continuous service in classified regular, probationary, or extra-help/limited term positions prior to the final filing date may apply.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%), which may include a performance exam. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in the County of San Mateo, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, please click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Tentative Recruitment Schedule:

Final Filing Date: Thursday , September 3, 2026, by 11:59 PM PST

Application Screening: September 8 - 11, 2026

Panel Interviews: September 22 and/or 23, 2026

About The County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Analyst: Sedrick Dixon (08202026) (Management Analyst - D181)

We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)

In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.

As a County employee, you’ll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.

01

IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Neatness, clarity of expression, grammar, spelling, and ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses.

• I have read and understand this important information

02

This is a Departmental Promotional Only recruitment. Only current County of San Mateo employees in the San Mateo County Libraries with at least six months (1040 hours) of continuous service in classified regular, probationary, or extra-help/limited term positions prior to the final filing date may apply. Do you meet this requirement? (A "No" answer will disqualify you from this recruitment.)

• Yes

• No

03

Describe a complex communications project you have managed from planning through completion. How did you establish priorities, coordinate stakeholders, manage timelines and competing deadlines, and measure the success of the project?

04

Libraries serve audiences with diverse needs, interests, and levels of access to information. Describe how you would approach developing a communications project to ensure that messaging is clear, accessible, inclusive, and effective for different audiences.

05

How did you learn about this position?

• County of San Mateo Website

• County of San Mateo Job Interest Card Notification

• County Hosted Virtual Event

• County Hosted Job Fair

• CalOpps.org

• Civic Match

• College/University Career Center

• Community-based Organization Posting

• Facebook/Instagram

• Friend or Relative

• GovernmentJobs.com

• Indeed

• Job Fair

• LinkedIn

• Professional Publication/Website (Please specify in next question)

• X (formerly called Twitter)

• Zip Recruiter

• Other (Please specify in next question)

06

If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.

Required Question

Employer

County of San Mateo

Address

County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663

Phone

(650) 363-4343

Website

https://jobs.smcgov.org

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