Project Manager Assistant - US team (1 year contract)

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

You will drive cross-functional project delivery across our Security and Facilities areas, bringing structure and follow-through to complex, historically under-managed topics ,working under the direction of senior Project Managers and the domain lead.

You will act as a key coordination point between Field Operations, Finance, Legal, Global Asset & Security Programs, Real Estate, Technology, and external vendors.

About the Role

• Coordinate and deliver assigned Security and Facilities workstreams: help define scope, align stakeholders, and move initiatives from discussion into delivery.

• Manage operational processes end-to-end, including invoice payments (correct, tracked, on-time), supporting SOP definition and clear accountability across teams.

• Support the design and maintenance of workflow automation and tracking (e.g. Jira workflows for facilities repair/renewal and sourcing processes), in partnership with IT/FlixTech and Atlassian teams.

• Run and maintain data collection efforts (e.g. security location data — vendors, costs, cameras, POCs, incident reporting) and ensure data is clean, consistent, and analysis-ready.

• Contribute to budget planning and cost-line deep-dives, collaborating cross-departmentally with RSAMs, Finance, and GASP.

• Help advance in-progress initiatives such as pre-approved OpEx repair methodology and the centralized database concept, coordinating stakeholders and next steps.

• Maintain consistent documentation and a source of truth (e.g. structured Confluence pages) for SAM/RSAM/CSO topics.

• Support cloud-based camera integration and vendor coordination across Flix/GH facilities where applicable.

About You

• 1-3 years of solid project management experience delivering cross-functional initiatives with multiple stakeholders.

• Ability to bring order to ambiguous topics: scoping, stakeholder alignment, and driving execution, with support on the most complex escalations.

• Strong stakeholder management and communication skills.

• Experience with process design and workflow/automation tools (Jira, Confluence; Salesforce, Power BI, or Power Automate a plus).

• Comfortable working with data for tracking, analysis, and decision-making.

• Fluent English; able to coordinate effectively with US-based teams across time zones.

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!

What We Offer

• Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family.

• Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year.

• Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life.

• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.

• Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.

• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

To view more local benefits specific to each office location, please check out this link: Locations - Flix Career

Why Join Flix?

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path. As we continue to expand across the globe, you can make a real difference in how we work.

If you’re ready to grow and lead your journey, Flix is the place for you!