Technical Services Project Controls & Billing Specialist
Hargrove Engineers & Constructors
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Job overview
The Technical Services Project Controls & Billing Specialist provides project controls functions including project set‑up, change order processing, cost reporting, billing, and accounts receivable under general supervision. Responsibilities involve managing documentation, reviewing teammate hours and expenses, ensuring accuracy, and maintaining confidentiality while using business software and Microsoft Office in a fast‑paced environment.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Virtual_AL
Full time
2026-001082
What You'll Be Doing
Job Scope: Generally responsible for providing project controls functions for project set up, change order management, Invoicing, receivables, and administration. Work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
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Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client.
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Change Order processing.
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Cost reporting upon request.
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Billing clients according to billing schedules.
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Reviewing teammate hours and comparing against client timesheets.If discrepancies arise, must be able to resolve quickly and correct.
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Filing documents electronically including client invoices and backup documents.
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Uploading invoices into third party systems.
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Reviewing teammate expense reports to ensure accuracy for billing purposes.
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Monitoring project costs to ensure purchase orders are not exceeded.
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Follow up on accounts receivable.
Ideal Background
Education: High School Diploma or equivalent is required. Bachelor of Science degree is highly preferred.
Registration: No certification is required for this position
Experience: This position requires up to 5 years of administration or billing experience
Required Knowledge, Skills, and Abilities:
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Knowledge and application of company business standards and good practices.
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Working knowledge of billing clients and verifying timesheets.
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Ability to work in a fast-paced environment.
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Extreme attention to detail.
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Understanding of existing and potential customer deliverable expectations and preferences.
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Ability to set priorities.
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Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas.
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Confident with using business management software.
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Excellent listening and communication skills, both verbal and written.
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Ability to listen and ascertain the needs of teammates.
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Proficient in the use of Microsoft Office.
Physical Requirements:
- Ability to lift and carry in excess of 25 lbs.
Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama.
We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.
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