SUPPORT SERVICES SPECIALIST

Summary

You will serve as a SUPPORT SERVICES SPECIALIST in the Information Technology Department of SUPERVISOR OF SHIPBUILDING GROTON.

Duties

• You will manage prescribed command support services and serve as the team lead for mailroom and control file functions.
• You will be involved in developing, analyzing, evaluating, advising on, or improving the effectiveness of work methods and procedures, distribution of work assignments, management controls, and information and documentation systems.
• You will manage the mail and file operations for the entire activity.
• You will establish guidelines, procedures, and priorities to avert backlogs and crisis situations.
• You will ensure maximum efficiency in the receipt, routing, dispatch and control of mail, including packages; registered and certified mail; naval messages and all written communications.
• You will analyze and review all incoming/outgoing material prior to filing to assure that all required actions have been taken and that correspondence has been correctly routed and properly signed off by all cognizant codes.
• You will establish and maintain a command tickler system to provide timely notification to all departments of action due dates.
• You will create and maintain a command central workflow database system using Technical Support Management System (TSM) and the Mail Action Tracking System Module (MATS).
• You will monitor the Records Disposal Program, advising on the procedures and prepare all reports as necessary.
• You will determine the command's requirements for retention/disposal of hardcopy and electronic records.
• You will record, control, and process mail which requires special handling, e.g., message forms, registered, certified, insured, security, classified, priority/reply mail, etc., and obtain receipt signatures as required.
• You will assist the supervisor in evaluating the status and progress of the team's work and perform analyses and reviews of team metrics to promote a more effective and fully integrated operation.
• You will provide guidance and direction over the implementation and operation of new/existing management information and automated systems for SUPSHIP Groton.
• You will receive and sort incoming mail by categories such as type of form, special attention, subject matter, kind of issuance, originator, location, or type of correspondence.
• You will be responsible for input, output and tracking of an extremely heavy volume of correspondence into the TSM Database.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Providing day-to-day management of the office and administrative duties in support of the organization's operations, associate facilities or record management programs. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Individual Occupational Requirements (IOR) for the Support Services Administration Series, 0342: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/support-services-administration-series-0342/ Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: Two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. OR A combination of experience and graduate education as described above that equates to one year of experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. How You Will Be Evaluated

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and application package, along with your supporting documentation to determine your ability to demonstrate the following competencies: CLERICAL SUPPORT FUNCTIONS COMPUTER LITERACY ORAL COMMUNICATION WRITTEN COMMUNICATION This recruitment will utilize the following technical assessment tools: Structured Resume Review and Structured Interview. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement. Other Information

This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.