Staff Assistant

Job Summary:

Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization.

Essential Responsibilities:

• Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly.

• Organizes and maintains confidential files with judgment and tact.

• Maintains managers calendar and does other calendar-related tasks as needed.

• Helps on-board new employees.

• Files expense reports.

• Maintains and corrects timecards.

• Collects information or data and performs data input to maintain established databases.

• Creates basic spreadsheets and performs basic data analysis.

• Submits and tracks EVS/Engineering/Facilities needs.

• Orders office and/or medical supplies.

• Performs other related duties as assigned.

Grade 300

Basic Qualifications:

Experience

• Minimum two (2) years experience performing administrative support functions.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Excellent customer service skills.

• Excellent oral and written communication skills.

• Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel.

• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Bachelors degree preferred.

COMPANY: KAISER

TITLE: Staff Assistant

LOCATION: Santa Clara, California

REQNUMBER: 1436413

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.