Events Coordinator

Responsibilities:

Event Planning & Coordination

Coordinate and oversee all aspects of assigned events, including:

• Collaboration with internal departments and service providers

• Logistics, parking, and transportation arrangements

• Lodging accommodations and travel schedules

• Rental equipment and services

• Event signage

• Vendor sourcing, contract management, and oversight

• Invitations and promotional materials

• Safety and security planning

• Event setup, teardown, and cleanup

• Reservations and attendee confirmations

• Space planning and event layouts

• Venue coordination and hospitality orders

• Entertainment arrangements

• Event décor and decorations

Inventory & Equipment Management

• Maintain and organize inventory for all R.J. Corman event supplies.

• Coordinate the maintenance, operation, and cleaning of event equipment.

• Identify and address safety and operational concerns.

• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.

• Schedule, perform, and document maintenance activities for all event equipment.

• Inventory and replenish supplies as needed in Command Centers.

• Conduct monthly inventory and equipment audits.

• Maintain and update equipment records within Fleet Manager.

• Ensure Department of Transportation (DOT) compliance for all vehicles.

• Regularly clean and audit storage buildings and equipment storage areas.

Additional Duties

• Maintain and coordinate the employee pool vehicle fleet.

• Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Education and Experience:

• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.

• Three to five years of related experience preferred.

• Strong interpersonal and customer service skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

• Experience maintaining databases and records.

• Familiarity with modern office communication and telephone systems.

• Strong organizational, problem-solving, and attention-to-detail skills.

Physical Requirements:

• Ability to travel as required.

• Availability to work evenings and weekends as needed.

• Ability to lift and move equipment weighing up to 50 pounds.

• Ability to operate and perform basic maintenance on facilities and event equipment

Benefits: R. J. Corman Railroad Group, LLC is committed to providing its full-time employees and their families with quality benefits.R. J. Corman offers the following:

Full-Time Team Members:

• Immediate Eligibility Starting Day One of Employment:

• Medical, Dental, Vision Insurance

• PTO (Paid Time Off) Accrual

• 8 Paid Holidays Per Year

• Veteran’s Day is a Paid Holiday for US Veterans

• Voluntary Supplemental Life Insurance

• Voluntary Short and Long-Term Disability

• Voluntary Accident Insurance

• FSA and HSA Options

• 401K Employer Match

• Paid Maternity Leave

• Group Life Insurance

All Team Members:

• 401K Retirement Savings Plan

• Referral Bonuses

• Employee Discounts from Various Suppliers

• Employee Assistance Program

• Annual Boot Voucher

• Company Provided PPE

• Prescription Safety Glasses Allowance

R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affirmative Action employer that is committed to a safe and drug free workplace. R.J. Corman performs pre-employment criminal background checks and substance abuse testing which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R.J. Corman a safe and drug free company.