Corporate Real Estate Programs Consultant

Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN

SUMMARY

Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects.

ESSENTIAL DUTIES

• Purchase Order (PO) Management:

• Issue POs per associate need/project.

• Research warranty and request vendor quotes.

• Obtain necessary approvals; track non-project items.

• Communicate delivery/installation status.

• Invoice and Budget Management:

• Process/review invoices for capital projects.

• Manage project POs, ensure budget compliance.

• Assist with O&E Forecast Tracking and Budget Compliance

• Contracts & Vendor Liaison:

• Coordinate with internal partners

• Support contract review and vendor onboarding.

• Coordinate with and managing external vendors.

• Partner with legal on contract revisions.

• Run RFPs

• Project Close-Out & Documentation:

• Archive documents and invoices in project systems.

• Ensure all items are reconciled and projects are closed out.

• Reconcile records; send reports/copies to stakeholders.

• Continuous Improvement:

• Propose new templates/processes.

• Assist with checklist/template development.

Governance

• Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups.

• Centralized documentation maintained (contracts, QBRs, SOPs, performance reports).

• Audit of playbooks; track completion and adoption metrics.

• Accurate invoicing and data integrity

• Assist in SLA/KPI adherence

QUALIFICATIONS & EXPERIENCE REQUIRED

• Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.

• Familiarity with PO processes, contract review, and invoice processing

Skills & Abilities Required

• Strong organizational and communication skills with an attention to detail.

• Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA).

• Proactive problem-solving mindset and ability to coordinate across departments and vendors.

• Strong analytical and reporting skills.

• Strong excel skills.

Preferred Skills

• Knowledge of workplace accommodations and facility project management.

• Experience with legal or capital project invoice processing.

• Proficiency with digital filing systems and collaborative work tools.

Reporting Structure

• Reports to Corporate Real Estate Program Services Manager.

Job Identification: 1169

Job Category: Support

Job Schedule: Full time

Degree Level: Bachelor's Degree