Office & Administrative Specialist Principal

Working Title: Office & Administrative Specialist Principal

Job Class: Office & Administrative Specialist, Principal

Agency: Administration Dept

• Job ID : 96004

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 08/21/2026

• Closing Date : 09/03/2026

• Hiring Agency/Seniority Unit : Administration Dept / Administration-AFSCME

• Division/Unit : Central Mail

• Work Shift/Work Hours : Day Shift 7am-3:30 pm

• Days of Work : Monday - Friday

• Travel Required : Yes, capitol complex

• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Central Mail

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The purpose of this position is the primary back up to the Central Mail supervisor, overseeing daily production, ensuring equipment is operational, staff have what they need to perform their jobs to meet daily and monthly production and financial goals. This position further supports the Central Mail supervisor through production and budget This position serves as one of two system administrators for Central Mail’s invoicing system – Slingshot by Avanti Systems. Additionally, this position is the onsite postal coordinator and consultant on behalf of Central Mail staff for state agencies and local units of government. As the pivotal link to Central Mail’s inkjet addressing service, this position coordinates the production of agency and Central Mail customer mail to ensure mailing deadlines are met. Mail projects require successful coordination of programming and manipulation of data within the BCC Mail Manager software for use with the ink jet equipment to ensure mailings are completed in compliance with USPS regulations. Production scheduling between fold/insert and ink jet, plus meters and OCR areas requires familiarity and working knowledge of all equipment in Central Mail.

Minimum Qualifications

• English language skills sufficient to read, explain and interpret a variety of documents, policies and procedures; and compose and edit correspondence and reports using proper grammar punctuation, and spelling.

• Typing/keyboarding and data entry skills sufficient to perform skilled typing tasks with speed and accuracy.

• Word processing skills, such as Microsoft Word, sufficient to create, format, edit, and modify a variety of memos, letters, and reports.

• Spreadsheet skills, such as Microsoft Excel, sufficient to develop, manipulate, and sort data.

• Customer service skills sufficient to provide prompt, courteous and accurate information to customers and staff over the phone, in person, and via email.

• Communicate, read, understand, and respond to a variety of communications, such as customers' questions, purchase orders, detailed instructions and procedures, records, and distribution lists.

• Driver’s license with acceptable driving record.

Preferred Qualifications

• Experience with ink-jet addressing equipment and BCC Mail Manager software, or comparable mail production/data manipulation software.

• Experience operating or overseeing high-volume mail processing equipment, including folder/inserters, postage meters, and OCR sorting systems.

• Current ALP (Authorized Postal Provider) buyer's certification, or eligibility to obtain within 6 months of hire.

• Experience with invoicing, billing, or financial tracking systems (e.g., Avanti Slingshot or similar), including system administration duties.

• Ability to maintain a high level of confidentiality and a thorough knowledge of data privacy laws.

Physical Requirements

a pre-employment physical (CRT test requirement minimum is light-medium, ex: able to lift 13-21 lbs frequently 100-300 reps an hour).

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant. Each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.