Departmental Assistant

Title: Departmental Assistant

Location: Upper East Side

Org Unit: Chair Support

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $23.79 - $25.88

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides a wide range of administrative and secretarial support for the office

Job Responsibilities

• Serves as the first point of face-to-face contact with staff and visitors to the office.

• Interfaces with staff addressing questions regarding general office procedures.

• Distributes mail and packages.

• Manages various mass distributions as needed.

• Schedules meetings/appointments as needed and reserves conference rooms for staff members. Assists with organization and preparation for all meetings, workshops, events and presentations and ensures proper room set-up.

• Maintains general appearance of the office space.

• Maintains and manages kitchen equipment. Monitors proper usage, schedules repairs when necessary and trains staff on safety and maintenance protocols.

• Assists with travel arrangements when needed.

Education

• High school diploma or GED

Experience

Approximately 1 year of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.

• Excellent communication skills (both verbal and written).

• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.