OFFICE MANAGER

Summary If you want to do interesting and challenging work and to make a contribution to national defense, the Secretary of War Communications office is a great place for you. Responsibilities Serves as the primary clearinghouse for all incoming and outgoing office communications. This includes reviewing, routing, and tracking action items, correspondence, and inquiries to ensure accuracy, compliance with timely completion. Manages the daily schedule and calendar of the staff. This involves resolving scheduling conflicts, coordinating complex meetings, organizing agendas, and ensuring the Civilian Director has all necessary briefings, background materials, and files. Develops and implements internal administrative procedures and policies for the office. The Office Manager evaluates existing workflows and drafts standard operating procedures to streamline operations and ensure office efficiency. Acts as the principal point of contact between the Civilian Director, senior leadership ( SES, Flag Officers), and external agencies. Screens, evaluates, and resolves complex inquiries, determining which issues require Deputy Director's attention. Independently plans and executes special studies and projects assigned by leadership. This involves using qualitative and quantitative techniques to analyze administrative data, identify bottlenecks, and present recommendations to improve org. Requirements Conditions of Employment Qualifications One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade GS-11 within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: Experience in managing calendars for senior executives, reviewing, routing, and tracking action items within departments, OR experience acting as the principal point of contact between senior leadership. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Education is not substitutable for specialized experience for this grade level GS-12. Additional Information: Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level. All applicants are encouraged to apply electronically. If you are unable to apply online, you may contact 317-212-0454 for assistance. Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. PPP Application Based Preference Eligible (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only. For grades below the full performance level, only MSP/PPP eligible candidates who currently occupy a formal training program position will be entitled to exercise their priority preference. Additional Information Moving costs may be offered. Recruitment, relocation, or retention incentives MAY be authorized. Telework availability will be based upon the mission requirements and supervisory determination. Selections are subject to restrictions resulting from DoD Program for Stability of Civilian Employment. Accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. This position is not covered by a bargaining unit. This position is Exempt from the Fair Labor Standards Act. This is a Drug Testing position. A one year supervisory or managerial probationary period may be required. Incumbent may be subject to varying work shifts and work shift rotation for mission support requirement of 7 days a week, 24 hours a day, if required by upper management. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements. We may use this announcement to fill additional vacancies within 90 days of the closing date. Males born after 12-31-59 must be registered or exempt from Selective Service (see http://www.sss.gov). The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see Fair Chance to Compete for Jobs Act of 2019 (dfas.mil) for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information. Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf.) Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.