Gallatin Valley Food Bank Volunteer Coordinator

Gallatin Valley Food Bank Volunteer Coordinator

About the Organization Welcome to HRDC, where you'll find us working to improve our neighbors' lives by building a better community in Bozeman, Livingston and Southwest Montana. We invite you to become part of our HRDC family whether you need help or are able to provide help.

We believe in building a better community through supporting our neighbors across Southwest Montana with nearly 50 different programming initiatives.

HRDC exists to instill hope, develop resources, design solutions, and change lives.

We envision a place where poverty has no impact because opportunity and quality of life are equally afforded to everyone.

EOE Statement HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

All are encouraged to apply. At HRDC IX , we value lived experience and nontraditional backgrounds. Studies have shown that people are less likely to apply for jobs unless they believe they meet every one of the qualifications described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

Open Date 8/25/2026

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

Location Gallatin Valley Food Bank

Description

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Section I: Position Details

Job Opening Date:August 25, 2026

Job Status: This position is full-time. HRDC also offers flexible schedules and a "reduced work week", which encourages full-time staff to use up to 4 paid hours weekly for their personal wellness.

Wage:$26.00/hour

General Summary of Purpose of this Position:

Oversees the coordination of approximately 70 weekly volunteers and many special work groups. Provides volunteer training and orientation to the Food Bank operations. Instructs work group members in necessary tasks and procedures to be completed. Works to develop a spirit of cooperation and teamwork among Food Bank volunteers in assisting those in need of food assistance. This position has the responsibility of keeping the Food Bank volunteers informed and maintaining a professional representation of the Food Bank at all times. There is a shared responsibility in keeping the facility and food supply safe and sanitary. This position requires facilitating some scheduled evening volunteer opportunities. Additional duties as assigned.

Primary Job Duties and Responsibilities

1. Volunteer Coordination (70%)

• Schedule and recruit volunteers to assist with the Gallatin Valley Food Bank’s operations.

• Provide comprehensive training and orientation for volunteers for a variety of tasks involving the warehouse, kitchen, and store.

• Instruct work group members in necessary tasks and execution of proper procedures.

• Develop a spirit of cooperation and understanding among volunteers and work group members.

• Create a sense of belonging for volunteers, recognizing them during special events, such as birthdays, and checking in on them during illnesses, life events, etc

• Represent the Food Bank while recruiting volunteers, including public speaking events, tours of the facility, and outreach to service clubs, businesses, churches, and schools.

• Generate job descriptions for the various volunteer roles at the food bank.

• In collaboration with the Childhood Nutritions Coordinator and Communications team, create communication channels, including updating the Information Board, to inform volunteers of HRDC events and other volunteer opportunities.

• Enter, track, and report on volunteer hours in a timely manner.

• Document required training needed and received.

1. Warehouse Assistance (20%)

• Assists with daily warehouse tasks.

• Maintain projects for volunteers such as stocking, sorting, and assisting clients.

• Work with Warehouse Coordinator to ensure product rotation and food supply safety.

• Maintain facility safety and organization.

• Work with staff and volunteers in providing a safe and sanitary working environment.

1. Communication and Special Events (5%)

• Work with donors and partner agencies.

• Accept and record food donations from the public and provide receipts as needed.

• Provides additional support in meeting staffing and volunteer needs for seasonal efforts across programs, including food drives, special events, and November food distribution.

1. Organizational Participation (5%)

• Attend all organizational team meetings.

• Read the weekly news to stay informed.

• Participate in trainings and wellness days when available.

• Conduct respectful, professional, and effective conversations with customers and volunteers regarding behavioral expectations, program compliance, and HRDC property standards.

Knowledge Skills and Abilities:

Language Skills:

• Read and comprehend basic instructions and present information to others

• Read, interpret, and write routine reports and correspondence

• Interpret and write general business documents or technical procedures

• Spanish fluency is encouraged

Mathematical/ Money Handling Skills:

• Basic counting skills

• Add, subtract, multiply and divide simple numbers

• Handle small to large amounts of cash

• Calculate figures and amounts applying concepts of basic algebra and/or geometry

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;

• Ability to deal with problems involving several concrete variables in standardized situations;

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Software / Tools / Technologies:

• Comfortable using standard office & collaboration tools such as Google Workspace, Microsoft Suite, multi-line phone system & virtual meeting platforms. In addition, ensuring accurate data entry.

• Comfortable learning job specific technology and systems as needed.

Specialized Tools (Non-Computer):

• Operate Electric Forklift

• Floor Scale

• Pallet Jack

HRDC, Professional or Governmental Policies and Regulations:

• State or federal regulations or laws (List by name): must follow guidelines on sanitation practices in accordance with regulatory and licensing requirements

• Agency policies or procedures (List by name): All HRDC policies and procedures.

Drivers Licenses Required for Performing this Position:

• Valid Driver’s License

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

• ServSafe Training

Licenses or Certifications That Would Be Useful but Are Not Required:

• CPR/First Aid

Safety:

• The person in this position complies with HRDC safety policies, procedures & guidelines; participates in safety training & drills as required; Reports unsafe conditions, incidents or near misses immediately; takes proactive steps to ensure the work area is clean and safe at all times.

Other Required Knowledge, Skills or Abilities:

• Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups

• Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals

• Ability work with minimal supervision and effectively manage work flow

• Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants;

• Strong interpersonal and communication skills

• Must be able to drive automatic transmission vehicles

Essential Physical, Mental and Emotional Requirements of this Position:The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

• The employee must regularly lift and/or move up to 50 pounds, and frequently lift and/or move up to 75 pounds.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

Education and Experience:

Education:The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

• Graduation from high school or GED is required.

• Associate’s degree or equivalent from two-year college or technical school preferred.

Experience:The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

• At least 6 months of experience in this field is required.

• One to two years of experience in this field is preferred.

Section III - Supervision:

Supervision Received:

• This position operates under general supervision. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following position(s):

• Volunteers

This position has the following supervisory responsibilities:

• This position has responsibility for assigning and checking work of volunteers.

Section IV - Decisions:

Impact of Decisions and Errors Made by Position:

• Decisions, final recommendations, and/or errors primarily affect clients of one program.

Judgment Required to Make Decisions:

• Job duties typically involve frequently changing conditions and problems and require judgment to determine prioritization of tasks.

Exception Authority:

• This position does not have the authority to authorize exceptions to program policy or procedure.

Section V - Financial Responsibility:

• Handles small amounts of cash on an occasional basis. May create receipts, deposits, petty cash slips or other records to document monies received or disbursed.

• May handle monetary and in-kind Food Bank donations

Section VI - Communication:

• Daily interaction with co-workers and the public

• Interacts with supervisor daily

• Interacts with representatives of other service providers several times a year

Confidentiality:

• This position requires regular handling of sensitive and confidential client and agency information. Unauthorized disclosure could harm client interests and the organization, and may also violate state and federal privacy laws. This position may have access to reports, records, and personnel files, and must exercise the highest level of discretion, judgment, and confidentiality at all times.

Section VII - Working Conditions -The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

• Works in temperature controlled office environment and a warehouse where temperature may not be controlled

• Weekly or more frequent operation of a motor vehicle under all weather conditions

• Weekly or more frequent exposure to angry or violent clients or volunteers

• Weekly or more frequent exposure to unpleasant substances, odors, or noises

• Weekly or more frequent requirement to work above ground level on a ladder or scaffold

• Possible evening and weekend hours

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Assigned duties and responsibilities may be added, removed, or changed at any time as organizational needs evolve.

This position is currently accepting applications.