Administrative Officer

Summary This position is located in the U.S. Patent and Trademark Office, the Office of the Chief Administrative Officer (OCAO), Office of Administrative Services (OAS), Business Operations Division (BOD). The OCAO provides administrative services and support to all USPTO business units. The OAS mission is to plan and administer a variety of administrative support programs responsive to the needs of the USPTO workforce. Responsibilities The physical worksite for this position is located in Alexandria, Virginia. Presence at the Alexandria, VA campus is required for this role, as it includes on site functions that must be performed in person. Position may be eligible for situational telework in accordance with agency policy/business unit discretion. The agency currently allows for 52 hours of telework per calendar year. This position is right for you if: You are eager to serve as a senior advisor to leadership, management, and staff on acquisition planning, contract strategy, and policy compliance, ensuring alignment with Federal Acquisition Regulation (FAR), agency policy, and fiscal law. You are excited about managing the end-to-end budget formulation to execution lifecycle by closely monitoring commitments, obligations, expenditures, and reprogramming actions. Ensure funds are used effectively and all financial activities comply with federal appropriations law and fiscal policies. Prepare financial analyses, annual spending plans, and variance reports to provide strategic, data-driven recommendations that support executive leadership decision-making. You are motivated to develop and manage the USPTO hiring plan to align workforce planning with organizational priorities and available funding. Conduct position management and workforce analysis to architect optimal reporting structure, ensure precise grade alignment, and validate mission-focused workload distribution. You enjoy facilitating the Fraud Risk Inventory Assessment process by coordinating input from responsible offices, ensuring timely submission, and tracking corrective actions. Review, update, facilitate, and submit process memos and flowcharts that document internal workflows and strengthen control environments. You value auditing, analyzing, and reviewing documentation procedures and controls, files, directives, forms, records control, and disposal procedures. Requirements Conditions of Employment Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at Administrative Officer Series 0341. Specialized Experience is experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, you must possess one full year (52 weeks) of specialized experience equivalent to the GS-13 in the Federal service: For this position, the next lower grade level is a GS-13. Specialized experience for this position includes: Experience providing oversight and strategic direction for procurement and acquisition activities; Experience providing input for multi-year financial planning, resource allocation, and the President's Budget submission; Experience collaborating with HR and leadership on staffing actions, reassignments, promotions, and workforce restructuring initiatives; Experience reviewing and facilitating Internal Control Reports and Assessments; and Experience serving as the central point of contact for administrative and operational matters affecting staff. Selective Placement Factor: Must currently possess COR Level II certification. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Education may not be substituted for specialized experience at this grade level. Additional Information Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. This is a Non Bargaining Unit position. This is a Public Trust position and has a risk level designation of "high". Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation. The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice. Relocation Expenses are not authorized and will not be paid. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: OPM CTAP/ICTAP. CTAP/ICTAP documentation requirements are listed in the 'Required Documents' section of this announcement. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued. All application materials become the property of the United States Patent and Trademark Office. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.