Assistant to the Provost/Budget Assistant

Location: Oswego, NY Category: Professional Job Type: Full-time Posted On: Thu Sep 10 2026 Job Description:

Department description:

The office of the Provost is in charge of the Division of Academic Affairs. The Provost oversees all the instructional and academic programs of the university, as well as the academic administrative offices. We support the academic success of our faculty and students by administering programs like faculty grants and recognition awards for research and scholarly activity, professional development activities for faculty and staff, direct services to students, and special initiatives.

The office of the Provost at the State University of New York at Oswego invites applications to fill a full-time Assistant to the Provost/Budget Assistant.

Posting Date: September 10, 2026

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Compensation: $70,000-$79,000 commensurate with experience. For more information, visit: https://www.suny.edu/hr/compensation/salary/

Benefit Information: The State University of New York provides an excellent benefit package. This is a United University Professions (UUP) position. Visit: https://www.suny.edu/benefits/benefit-summaries/ for more information on benefits for full-time United University Professions (UUP) professional staff.

Date of Appointment: As soon as possible

Description of Responsibilities:

• Coordinate budget requests, allocations, and personnel hiring plans across Academic Affairs, in partnership with Dean offices and academic departments

• Track allocations, expenditures, and encumbrances against approved Academic Affairs budgets; monitor budget status and flag issues for the Provost's Office

• Support the Provost's Office in preparing budget submissions and responses to campus and SUNY system-level budget and personnel requests

• Advise Dean offices, chairs, and academic units on budget policies, procedures, and processes

• Reconcile Provost office assigned accounts, working with Dean offices, ORSP, and other college offices to ensure accurate budget, grant, and reimbursement processes

• Review and process appointment and extra service forms for Academic Affairs division in Interview Exchange; maintain Temp Service Google spreadsheet

• Manage Department Chair processes, including stipend payment creation, reappointments, and searches for academic departments

• Respond to various departmental, divisional, and other inquiries and requests in a timely manner

• Undertake special projects and other duties as assigned

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan (https://ww1.oswego.edu/diversity/) . As such, the incumbent is expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Job Requirements:

Minimum Qualifications:

• Bachelor's degree in Business, Finance, Accounting, or related field

• Minimum of three years of relevant experience in financial administration in a large organization with significant and direct involvement in budget coordination, allocation, maintenance, or other highly related areas

• Strong analytical and problem-solving skills

• Ability to work effectively and collaboratively with others

• Highly proficient in Excel and Google Suite

PREFERRED:

• Experience in financial administration in SUNY, other NYS agencies, public/non-profit sector, or higher education institution

• Experience coordinating budget requests and allocations across multiple units or departments

• Proficiency in reporting financial information

• Skilled use of various technologies in a financial setting, including use of spreadsheets, database and reporting tools, and digital forms

• Demonstrated problem-solving and critical thinking skills

• Excellent communication skills

• Experience working with and serving diverse populations

At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan (https://ww1.oswego.edu/diversity/) .

As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)

Additional Information:

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here (https://www.oswego.edu/human-resources/non-discrimination-policy) to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to Dr. Starr Wheeler, ADA/504 Compliance Officer at [email protected] or 315-312-3872

For Campus Safety information, please click here (https://www.oswego.edu/police/annual-report) to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here (https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco\_smoke\_free\_policy\_final.pdf) for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].

Search Chair:

Jill M Pippin, [email protected]