Senior Financial Administrator - Department of Student Affairs

Pittsburgh, PA

Full time

2025105

Carnegie Mellon University is a highly selective global research university with more than 13,900 students and nearly 6,000 faculty and staff. Recognized for its exceptional arts and technology programs, we collaborate across subject areas and empower creative leadership in the fields of Business Administration, Computer Science, Engineering, Fine Arts, Humanities and Social Sciences, Public Policy & Information Systems, and Science. Carnegie Mellon is consistently ranked among the top 25 universities in the United States.

Carnegie Mellon University’s Division of Student Affairs is searching for a Senior Financial Administrator. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing essential support by conducting detailed monthly analysis of accounts with report generation for directors and coordinators within the division’s 20 departments. You will assist with day-to-day operational oversight in support of all departmental, divisional and university financial policies with direct support of the Dining Services program. This position reports directly to the Senior Financial Manager for Student Affairs and will work closely with all members of the Finance team as a department within Student Affairs’ Business and Financial Operations.

Core responsibilities will include:

• Developing business processes and standard operating procedures to support all financial functions of the university’s Dining Services program.

• Working closely with Dining Services staff and independent restaurant vendors to ensure accurate billing of services. Responsible for completing sales by location reports for each vendor and resolving any discrepancies, in support of weekly invoice processes.

• Conducting regular account reconciliations across multiple systems to ensure accurate reporting of financial activity, and compliance with university policies and procedures.

• Processing financial transactions for Dining Services and other departments as needed. This includes purchasing card transactions, expense reports, journal entries, managing deferred revenue accounts, and other accounting activities. Responsible for the financial functions of the university’s internal catering business, including paying invoices and distributing charges to university departments.

• Assisting with managing meal plan programs including generating reports, transferring funds, and verifying plan usage across all locations.

• Preparing monthly, quarterly, and year-end financial reports and assisting with year-end closing activities.

• Other duties as assigned in service to the broader Carnegie Mellon community.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent communication and organizational skills including ability to prioritize work and handle several tasks simultaneously

• Ability to understand and follow university guidelines and provide guidance; ability to build and maintain accurate and detailed records

• Ability to interact effectively with the campus community, students, and vendors

Qualifications:

• Bachelor’s Degree in Finance or Accounting, or related business field required

• Three to five years’ experience in financial or accounting oversight, preferably in an academic setting. Dining or retail industry with Point-of-Sale experience is preferred but not required. Demonstrated ability to manage multiple projects simultaneously in different stages of development.

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

• Credit check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html) as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities) , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html) .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit “Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) ” to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

• Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)

Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.

If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.

The future is awaiting your expertise and intellect. Come join the architects of what’s next. Apply now.

Learn more about Student Employment (https://www.cmu.edu/sfs/student-employment/index.html) .

Please see Faculty Careers. (https://www.cmu.edu/faculty-office/faculty-recruitment/faculty-careers.html)

For technical assistance, email HR Services ([email protected]) or call 412-268-4600.

We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at [email protected] or by phone at 412-268-5072.

Prospective Employee Disclosures (https://www.cmu.edu/jobs/disclosures/index.html)