Job Summary

The purpose of this position is to provide senior-level financial administration and leadership for Rock Region METRO, with executive oversight of the Authority's grants and procurement programs. Under the direction of the Chief Financial Officer, the position leads procurement and contracting activities, provides high-level oversight of federal, state, and local grants, supports capital and financial planning, strengthens internal controls and compliance, and performs major financial, policy, and cross-departmental initiatives. The position serves as a senior resource to the Chief Financial Officer and may act on the CFO's behalf as assigned.

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Refer to the Overall Physical Strength Demands table further below for the meaning of each code.

Code Essential Function

1 S Provides senior-level support to the Chief Financial Officer in financial administration, strategic planning, policy development, internal controls, compliance, and special projects.

2 S Directs and oversees the procurement and contract administration program, including procurement planning, solicitations, evaluations, awards, negotiations, contract administration, purchase orders, records, payment processing and closeout.

3 S Develops, implements, reviews, and enforces procurement policies and procedures and provides guidance and training to staff regarding local, state, federal, and other applicable procurement requirements.

4 S Prepares and reviews Invitations for Bids, Requests for Proposals, qualifications-based procurements, specifications, contract documents, award recommendations, and Board materials; negotiates contract terms and resolves complex procurement and contract issues.

5 S Provides executive-level oversight of the Authority's federal, state, and local grant portfolio, including grant strategy, funding opportunities, application priorities, compliance, utilization of funds, amendments, budget revisions, and closeouts.

6 S Supervises the Grants Manager and reviews major grant applications, financial and milestone reports, drawdowns, amendments, closeouts, and other submissions to ensure accuracy, timeliness, and compliance.

7 S Coordinates with the CFO, department directors, project managers, and funding agencies to align capital and operating funding needs with available grant resources and the Authority's financial and capital plans.

8 S Provides leadership for Finance-related portions of Federal Transit Administration reviews, including the Triennial Review, and coordinates corrective actions and supporting documentation related to grants and procurement.

9 S Monitors grant and procurement compliance, internal controls, contract and grant risks, funding limitations, and performance; recommends corrective actions and process improvements.

10 S Coordinates cross-functional activities involving grants, procurement, finance, capital projects, and contract compliance to ensure appropriate segregation of duties and accountability.

11 S Acts on behalf of the Chief Financial Officer for assigned matters and provides leadership to the Finance Department in the CFO's absence or as delegated.

Job Requirements

Description of Minimum Job Requirements

Category Requirement

Formal Education Four (4) years of college resulting in a Bachelor's degree or equivalent from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a related field or applicable work experience.

Experience At least five (5) years of progressively responsible experience in finance, grants, procurement, contracting, accounting, or a closely related field and at least two (2) years of supervisory or management responsibility. Public sector experience is preferred.

Supervision This position supervises the Grants Manager.

Human Collaboration Skills Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Freedom to Act The employee normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Technical Skills Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Budget Responsibility Position has fiscal responsibility under direction of the CFO. Assures that appropriate linkages exist between procurement, funding limitations, and service levels, to meet specific departmental and organizational goals. Monitors progress toward fiscal objectives and adjusts plans as necessary to reach them. Oversees the preparation of Federal Financial Reports and Milestone Progress Reports.

Reading Advanced — Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study.

Math Advanced — Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study.

Writing Advanced — Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study.

Certification & Other Requirements NA

Knowledge

• Broad, in-depth knowledge of the principles and practices of finance.

• METRO's policies, procedures, and functions.

• Knowledge of the organizations and operations of administrative programs.

• Laws, ordinances, rules, regulations, and codes applicable to the functional areas.

• Budget development and administration.

• Knowledge of automated financial and accounting reporting systems.

• Knowledge of federal financial regulations.

Skills & Abilities

• Advanced word processing, spreadsheet, presentation, and database software.

• Specialized software related to functional area.

• Establish and maintain effective relationships with other management staff, employees, and the general public in a team-oriented environment.

• Present facts and recommendations effectively in oral and written form.

• Professionally maintain composure and effectiveness under pressure and changing conditions.

• Gather, assemble, analyze, and evaluate financial information and make strategic analyses and financial projections.

• Interpret and apply laws, rules, and regulations impacting the Authority's finances.

• Display willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions.

• Prioritize and plan work activities, uses time efficiently, and develops realistic action plans.

• Make comprehensive records and reports.

• Establish and maintain cooperative working relationships.

• Handle difficult people and situations.

• Learn agency and department operating policies, procedures, systems, methods, and tasks.

Pre-Employment Requirements

• Successful completion of a pre-employment background investigation.

• Successful completion of a pre-employment drug screen.

Overall Physical Strength Demands

Physical strength for this position is indicated below with an “X”.

Sedentary — X Light Medium Heavy Very Heavy

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

Physical Demands

Frequency codes: Continuously (2/3+ of the time) · Frequently (1/3–2/3) · Occasionally (up to 1/3) · Rarely (less than 1 hour/week) · Never. This is intended as a description of the way the job is currently performed and does not address the potential for accommodation.

Physical Demand Frequency Brief Description

Standing Frequently (1/3 of the time) Making presentations, observing work duties, communicating with co-workers

Sitting Continuously (2/3+ of the time) Desk work, meetings

Walking Frequently (1/3 of the time) To other departments/offices/office equipment

Lifting Rarely (less than 1 hour/week) Files, supplies, equipment

Carrying Rarely (less than 1 hour/week) Files, supplies, equipment

Pushing/Pulling Rarely (less than 1 hour/week) File drawers, tables and chairs

Reaching Occasionally (up to 1/3 of the time) For supplies, for files

Handling Occasionally (up to 1/3 of the time) Paperwork

Fine Dexterity Continuously (2/3+ of the time) Computer keyboard, calculator, telephone

Kneeling Rarely (less than 1 hour/week) Filing in lower drawers, retrieving items from lower shelves/ground

Crouching Rarely (less than 1 hour/week) Filing in lower drawers

Crawling Never

Bending Rarely (less than 1 hour/week) Filing in lower drawers, retrieving items from lower shelves/ground

Twisting Rarely (less than 1 hour/week) From computer to telephone

Climbing Rarely (less than 1 hour/week)

Balancing Rarely (less than 1 hour/week)

Vision Continuously (2/3+ of the time) Reading, computer screen

Hearing Continuously (2/3+ of the time) Communicating with co-workers and public and on telephone

Talking Continuously (2/3+ of the time) Communicating with co-workers and public and on telephone

Machines, Tools, Equipment, Software & Hardware

Telephone, various office equipment, and computer and associated hardware and software.

Health, Safety & Environmental Factors

Health & Safety Factors

Factor Frequency

Mechanical Hazards Never

Chemical Hazards Never

Electrical Hazards Never

Fire Hazards Never

Explosives Never

Communicable Diseases Never

Physical Danger or Abuse Never

Environmental Factors

Frequency scale: Daily · Several times per week · Several times per month · Seasonally · Never.

Factor Frequency

Respiratory Hazards Never

Extreme Temperatures Seasonally

Noise and Vibration Never

Wetness/Humidity Never

Physical Hazards Never

Non-Physical Demands

Description Frequency

Time Pressure Frequently (1/3–2/3 of the time)

Emergency Situation Occasionally (up to 1/3 of the time)

Frequent Change of Tasks Occasionally (up to 1/3 of the time)

Irregular Work Schedule/Overtime Occasionally (up to 1/3 of the time)

Performing Multiple Tasks Simultaneously Frequently (1/3–2/3 of the time)

Working Closely with Others as Part of a Team Frequently (1/3–2/3 of the time)

Tedious or Exacting Work Frequently (1/3–2/3 of the time)

Noisy/Distracting Environment Never

Primary Work Location

Office Environment X Vehicle

Warehouse Outdoors

Shop Other

Recreation/Neighborhood Center

Safety Sensitive Designation

N/A

Equal Opportunity Statement

Rock Region METRO is an equal opportunity employer, and is firmly committed to a policy of equal employment opportunity, and will administer its personnel policies and conduct its employment practices in a manner that results in treatment based on merit, experience and other work related criteria, without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change. This description does not address the potential need for reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position, consistent with the Americans with Disabilities Act (ADA) and applicable state law.

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