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At a glance
Job overview
Provide secretarial support services to the department head and other staff members, facilitating efficient departmental administrative operations.
Skills & qualifications
Skills
Qualifications
Full job description
Pay Grade: 770 Work Days: 226 Min Daily: $21.13 min hour
Primary Purpose: Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.
Qualifications: Education/Certification: High school diploma or equivalent
Special Knowledge/Skills:
- Excellent organizational skills
- Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance
- Excellent interpersonal and communication skills, both written and verbal
- Ability to work on several tasks at the same time
- Ability to meet schedules and deadlines
- Basic math skills
Experience: Four years of secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
- Facilitate efficient operation of the department in coordination with the department manager
- Organize and manage the routine work activities in the department
- Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a computer
- Assist in compiling information for preparing various reports for the department
- Maintain office equipment and supplies for the department
- Receive incoming calls, take reliable messages, and route all to appropriate staff
- Receive, sort, and distribute mail and other documents to department staff members
- Maintain departmental files, including financial and contractual files
- Maintain a schedule of appointments and make travel arrangements for department staff
- Maintain conference room calendar
- Maintain confidentiality of information
- Perform routine bookkeeping tasks, including simple math operations for the department
- Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
- Follow attendance policy as assigned by supervisor
- Perform other functions that may be assigned by the Administration and/or supervisor
Equipment Used:
- Uses computer, printer, copier, calculator, and fax
Working Conditions:
Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress
Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds
SM073126
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