Contract Management Specialist 1/ Contract Management Specialist Trainee, Central Office;

NY HELPS Yes

55-b/c Eligible No

Agency Mental Health, Office of

Title Contract Management Specialist 1/ Contract Management Specialist Trainee, Central Office;

Occupational Category Financial, Accounting, Auditing

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $69964 to $88970 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Internship No

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Duties Description The Office of Mental Health (OMH) is recruiting to fill one Contract Management Specialist 1/Contract Management Specialist Trainee position in the Office of Financial Management, Community Budget and Financial Management Group (CBFMG). This position will focus on the contract processing workload to ensure the timely facilitation, oversight and management of contracts, along with administering funding for community based mental health services to perform OMH's core mission and protect the health and safety of New Yorkers. Under the direction of higher-level managers, the incumbent will administer contract close outs and reconciliations for community-based mental health services throughout New York State. Specific duties to be performed may include, but are not limited to, the following:Review, process, and monitor/track assigned workload by using internal databases, the Statewide Financial System (SFS), the Aid to Localities Financial System (ALFS), project management tools, and SharePoint records as required.• Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates.• Conducts cost evaluations and prepares or assists with the preparation of cost evaluation reports.• Analyze data and prepare reports for internal and external stakeholders.• Provides guidance, technical assistance, and training to agency staff and/or local providers to facilitate the contract processes, ensuring all control requirements are met.• Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations.• Recommends improvements to contract management related office policies and procedures.• Contact agency staff to review contract preparation and award requirements.• Create and maintain relationships with fiscal agents representing provider agencies (sub-recipients and contractors).• Maintain correspondence and documentation related to contracts including monthly spenddown sheets.• Communicate and present information to stakeholders (OMH staff and providers) regarding contracts and payment process, obtain various contract documents, and participate in outreach and training efforts, both internally and externally.• Monitor contract process and assist with contract extensions.• Problem-solve with PD, PI and others on contract-related issues.• Document major or difficult issues or problems and refer them to higher level staff.

Minimum Qualifications Non-Competitive Opportunity: Contract Management Specialist Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Contract Management Specialist Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Contract Management Specialist 1: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.Transfer Opportunity:Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level. Advanced placement to the Trainee 2 or Journey level may be possible depending on education.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.The starting salaries for this position are outlined below. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.• $56,183(Trainee 1- NS equated to SG-14)• $62,694(Trainee 2- NS equated to SG-16)• $69,964(Full Performance level SG-18)#LI-DNI

Some positions may require additional credentials or a background check to verify your identity.

Name Caitlin Hart

Telephone

Fax (518) 486-3897

Email Address [email protected]

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to [email protected]. Please include the title of the position and Vacancy ID #225495 in the subject line of your email when applying. You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.